MR. BRYANT noted that Township residents have donated these toys during the recent Operation Santa. The representative from Toys-for-Tots has not arrived and suggested the Board table this presentation to later in the meeting. The Board had no objection.
MR. BECKMAN advised that the Township received the following bids for the Rozzi Demolition Project:
| C. Jergens Construction |
$115,500.00 |
| Evans Landscaping |
$87,400.00 |
| Bonamase Construction |
$120,100.00 |
| Rauch Inc. |
$106,050.00 |
| Facility Mgt. |
$92,253.00 |
| Baumann Enterprise |
$103,880.00 |
| Empire Corp. |
$167,777.00 |
| C&M Woodcrafters |
$97,745.00 |
| O'Rourke Co. |
$143,960.00 |
| Fiscus Trucking |
$87,700.00 |
| Kellerman Co. |
$104,500.00 |
| Logan Creek |
$48,300.00 |
| Cox Paving |
$79,642.50 |
| Allgeier & Son |
$113,174.00 |
| So. Ohio Sealcoating |
$113,108.00 |
| Plainville Equipment |
$119,650.00 |
| Demolition Inc. |
$98,500.00 |
Mr. Beckman stated the low bid was received from Logan Creek. Mr. Beckman stated he met with this company at the site to make sure the understood the requirements. Staff has contacted references and based on this information, Mr. Beckman recommended the Board award the contract to Logan Creek.
MR. BRYANT questioned, because of the wide range of bids, if all contractors were knowledgeable of the bid specifications.
MR. BECKMAN stated he felt all companies were aware of the specification and advised this is a small company and feels confident they will be able to perform the work.
MR. BRYANT moved to award the contract for the Rozzi Demolition Project to Logan Creek LLC in the amount of $48,300.00. Mr. Beck seconded the motion and the roll call vote was as follows: Mr. Beck - 'aye'; Mr. Bryant - 'aye'; Mrs. Wagner - 'aye'.
MR. BORCHERS explained the steps taken to review the proposals received for the Construction Management Services for the Rozzi property. Mr. Borchers advised that Mr. Bryant, Mr. Beckman and himself reviewed each of the seven proposals before meeting as a group to rank them. Mr. Borchers stated this committee has ranked the top three proposals as follows:
1. Turner Construction
2. Quandel Group
3. Oswald Company
Mr. Borchers stated this is their recommendation to the Board. Mr. Borchers advised that once the ranking is established, he would begin contract discussions with the top ranked firm.
MR. BRYANT moved to apply the following ranking for the Construction Management Services:
1. Turner Construction
2. Quandel Group
3. Oswald Company
Mrs. Wagner seconded the motion.
MR. BECK stated he was going to excuse himself from this agenda item due to his involvement in the industry and the companies listed.
MR. BRYANT stated that he reviewed all seven proposals and ranked them. Turner Construction and Quandel Group was ranked the top two by everyone on the committee.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'abstain'.
MR. BRYANT stated he would like to have an open discussion of the Board regarding future goals.
MR. BECK stated he is interested into looking at the Township's Zoning Commission in order to have open communication with them. Mr. Beck further stated he would like to have discussions with them regarding streetscape requirements, minimum architectural elements and signage. Mr. Beck advised he would also like to discuss a Township Maintenance Code vs. the current nuisance policy.
Mr. Beck indicated he would also like to explore the possibility of a creating a gardening/beautification committee.
MR. BRYANT stated he also would like to see a committee which would work on improving the medians in the Township. Mr. Bryant also advised that he enjoys the flowers along the roadways in Blue Ash and stated he hoped that the Township could have something like this within Symmes Township.
MR. BECK advised he would like to see the Trustees meet with the Zoning Commission to discuss these items.
MR. BECKMAN cautioned the Board about meeting with the Zoning Commission and/or Board of Zoning Appeals since these are two independent boards.
MR. BORCHERS questioned what the Board would try to accomplish with meeting with these zoning boards.
MR. BECK stated he just suggesting that the Trustees meet with these Boards in order to better understand the process should the Township wish to implement some of the above issues.
MR. BRYANT stated he agreed this would be a good way to start reviewing these various issues.
MR. BECK advised he felt it was important for the Township to continue with promoting with signage, etc.
MR. BORCHERS stated he felt it would be beneficial in making businesses aware that they located with Symmes and not a bordering city. Mr. Borchers suggested the Board look at recognizing our businesses.
MR. BRYANT agreed that there are many businesses which indicate in its advertising that they are located within Loveland or Montgomery.
MRS. WAGNER stated the Board has been talking about this issue for many years and there has just not been any interest by the business community.
MR. BECK stated he was proud that the Township has completed the sidewalk along Humphrey Road and noted he would like the Board to review the original sidewalk plan to determine what areas still need to be addressed and re-prioritize these sections based on safety concerns.
MR. BRYANT stated he agreed with this statement and indicated he would like to see the Board review this plan in a timely manner. Mr. Bryant further stated he felt that the Board needs to establish a prioritization policy so that residents can be better understand the Board's decisions.
MRS. WAGNER stated she supported the idea of additional beautification within the Township, as well as additional sidewalks.
MR. BRYANT stated the Board recently adopted a Master Plan which addressed many issues for the future of the Township. However, the Board did not deal with "communications" and how best to keep residents aware of issues. The newsletter and website needs to be reviewed to make sure to addresses these needs.
MR. BORCHERS advised that most school posts items on their website instead of sending "paper" out to parents.
MR. BRYANT stated another goal should be the development of a Park Master Plan. A preliminary plan was done before the election in order to reflect how current park funds were spent. Mr. Bryant advised that the Board should expand this plan to reflect those items that are still being developed such as the military wall, panels at the Blong Memorial Park and the proposed improvements to the Meade property by the Cincinnati Horticultural and Symmes Historical Societies.
MR. BECK stated he feels it is also important for the Board to determine names for these additional park areas.
MR. BRYANT stated the Board might want to consider granting "naming" rights for a monetary amount.
MR. BORCHERS suggested that the Board establish a plan for the naming of the Township's recreational areas.
MR. BRYANT stated he would like to see "business development" undertaken by the Board. The Community Reinvestment Areas are doing what the Trustees had envisioned; however, there are still many empty storefronts which the Township should try to develop some type of approach to get businesses to move into Symmes.
MR. BECKMAN stated he felt this discussion was good in providing him with direction.
MR. BRYANT stated he would like to see the Township Administrator develop an "action list" for the Board's review. This would allow the Trustees to be aware of the current status of the various items within the Township. The Board directed the Township Administrator to work on this list.
MR. BORCHERS advised the Board will need to schedule a Special Meeting for the purpose of making any necessary year-end financial adjustments.
MR. BRYANT moved to hold a Special Meeting on December 17, 2009 at 7:00 p.m. for the purpose of making year-end adjustments. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MRS. WAGNER read a statement regarding her twelve years of service with Symmes Township and thanked the residents and Staff for their support.
MR. BRYANT stated the representative from Toys-For-Tots has still not arrived and advised that Staff will make sure these toys make it to the Marine Corps.
The meeting adjourned at 8:46 p.m. |
Minutes
