MR. BORCHERS noted that the regular meeting of the Board falls on News Year Day.
MR. MINAMYER moved to cancel the meeting of January 1 and to re-schedule it for January 8, 2008 at 7:00 p.m. Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to adopt the following resolution (F-0704)
Mrs. Wagner seconded the motion.
MR. BORCHERS noted this resolution is necessary to operate in 2008 and these temporary appropriations are based on the adopted budget. A resolution for Permament Appropriations will be presented to the Board in March.
The roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to adopt the following resolution and to dispense with the second reading:
RESOLUTION P-0701
Resolution Approving of Classification
and Bonuses of Township Personnel
and Dispensing with the Second Reading
WHEREAS, the Symmes Township Personnel Policy Manual provides for annual salary adjustments for Township Employees; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has adopted a Salary Index containing salary rates for classifications of employees; and
WHEREAS, the Administrator has made a recommendation as to the classification of each Township employee; and
WHEREAS, the Administrator has made a recommendation as to a bonus for certain Township employees; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has reviewed the recommendations of the Administrator as to the classification of Township employees and bonuses for certain Township employees.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. That Township personnel be classified as hereby approved as per Exhibit “A” attached hereto.
Section 2. That bonuses shall be given to those employees as per Exhibit “B” attached hereto.
Section 3. That salary adjustments for Township personnel shall be as indicated on the Salary Index corresponding to their classification.
Section 4. That said classification of personnel shall be effective December 29, 2007.
Section 5. The Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days, and hereby authorize the adoption of this Resolution upon its first reading.
MRS. WAGNER seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to adopt the following resolution and to dispense with the second reading:
RESOLUTION P-0702
Resolution Approving of a Salary Index to Determine
Hourly Pay for Township Personnel
and Dispensing with the Second Reading
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, adopted a Symmes Township Personnel Policy which established guidelines for Township employees in 1992; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has reviewed the recommendation of the Administrator to establish a Salary Index; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, wishes to provide Township Employees with a Salary Index.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. A Salary Index for Township personnel is hereby approved as per Exhibit “A & B” attached hereto.
Section 2. That said Salary Index shall be effective December 29, 2007.
Section 3. The Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days, and hereby authorize the adoption of this Resolution upon its first reading.
MR. BRYANT seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to adopt the following resolution and to dispense with the second reading:
RESOLUTION
Resolution Amending Employment Agreement
Of the Township Administrator and
Dispensing with the Second Reading
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, entered into an Employment Agreement with Gerald L. Beckman as Township Administrator on January 2, 2001; and
WHEREAS, Paragraph 6 of the Employment Agreement provides that it may be amended at their mutual written agreement between the Symmes Township Board of Trustees and Gerald L. Beckman at any time during the duration of said contract; and
WHEREAS, the Symmes Township Board of Trustees had determined that amendments to the Employment Agreement are appropriate and necessary.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. That the amendments to the Employment Agreement as set forth on Exhibit “A”, attached hereto, are hereby adopted.
Section 2. Gerald L. Beckman shall receive for services as Township Administrator the compensation and benefits set forth in the Employment Agreement as amended.
Section 3. That this Resolution shall be adopted as an emergency for the reason that it is essential to recognize and adopt the adjustments set forth in the amendment to the Employment Agreement at the earliest possible date.
MRS. WAGNER seconded the motion.
Mr. Minamyer moved to amend that the compensation of $100,000 for 2008 be included in the resolution and agreement.
Mr. Bryant stated he was not aware the Board had discussed this motion.
Mr. Minamyer stated it was up for discussion now. Mr. Minamyer further stated he felt Mr. Beckman deserves this raise and it is in line with the percentage approved for the other employees.
Mrs. Wagner second the motion.
The roll call vote on the amendment was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'nay'.
The roll call vote on the resolution as amended was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'nay'.
MR. MINAMYER moved to adopt the following resolution:
RESOLUTION G-0751
Resolution Requesting the County
Auditor to Make Advance Payments of Taxes
WHEREAS, the Ohio revised Code allows a taxing authority to request payment from the County Auditor funds derived from taxes or other sources to the County Treasurer, which is held on account of a local subdivision; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, wishes the Township Fiscal Officer to make requests for advance payments of property taxes prior to the completion of a tax settlement.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. That the Auditor and Treasurer of Hamilton County, Ohio, in accordance with Ohio Revised Code Section 321.34, be requested to draw and pay to Symmes Township upon written request of John C. Borchers, Fiscal Officer to the County Auditor, funds due in any settlement of 2008 derived from taxes or other sources, payment to the County Treasurer to the account of Symmes Township, and lawfully applicable for purposes of the current fiscal year.
Section 2. That the Fiscal Officer is hereby directed to forward a certified copy of this Resolution to the County Auditor.
Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to adopt the following resolution and to dispense with the second reading:
RESOLUTION G-0754
Resolution Extending Health Care Coverage
to Township Elected Officials
and Dispensing with the Second Reading
WHEREAS, Symmes Township, Hamilton County, Ohio, makes available to all employees health care benefits under the Township Group Coverage Plans Humana Employees Health Policy #70478611, Dental Care Plus Policy #01071203 and Reliance Standard (Life and Disability Insurance) Policy #GL128885; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, wishes to make available health care coverage to all elected officials.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton, County, State of Ohio, that:
Section 1. Health care benefits under the insurance plans with Humana Employees Health, Dental Care Plus and Reliance Life will be extended to the all elected officials during their term in office under the provisions of the current policies as in effect.
Section 2. This Resolution shall be adopted as an emergency necessary for the continued health care coverage of the elected officials.
Mrs. Wagner seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to adopt the following resolution:
RESOLUTION G-0755
Resolution Providing for the Abatement of
Junk and other Debris from
Property Located at 11817 Enyart Road
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, enacted Resolution G-8707, Resolution Providing for the Abatement, Control, or Removal of Vegetation, Garbage, Refuse, and Other Debris from Land in the Township, on August 18, 1987; and
WHEREAS, a complaint has been received regarding the condition of property located at 11817 Enyart Road (Parcel 620-0190-0117); and
WHEREAS, a visual inspection of said property has revealed that the complaint is valid in that there is junk and other debris located on the property; and
WHEREAS, Resolution G-8707 provides that the Board of Trustees of Symmes Township, Hamilton County, Ohio, may at its discretion order the abatement of vegetation and other debris from land in the Township; and
WHEREAS, Resolution G-8707 provides that should such vegetation and other debris not be abated, the Board of Trustees of Symmes Township, Hamilton County, Ohio, will provide for the abatement and any expenses incurred by the Township in performing such task shall be a lien upon the land if not paid by the property owner.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby invokes Resolutions G-8707 against parcel #620-0190-0117 - 11817 Enyart Road.
Section 2. Hereby directs the Township Administrator to notify the property owner, William P. Hauck, to clean the property and abate the nuisance.
Section 3. Hereby directs the Township Fiscal Officer to pay out of the Township general fund for all expenses incurred for the removal of vegetation and other debris and to bill the property owners for said expenses.
Section 4. Hereby directs the Township Fiscal Officer to enter upon the tax duplicate for said expenses if not paid within fourteen (14) days from date of billing.
Mr. Bryant seconded the motion.
MR. BECKMAN noted he has been in contact with the resident in an attempt to clear up the property.
MR. HAUCK advised he is the owner of the property. Mr. Hauck stated he works with several organizations that provide bicycles for inner city children. Unfortunately, the location that was being use is not longer available and therefore these were bought to his home. Mr. Hauck further stated that he is in process of cutting the tree up for firewood.
MR. MINAMYER questioned if he would be willing to work with the Township to resolve this matter.
MR. HAUCK stated he would be willing to work with the Township.
MR. MINAMYER moved to table this resolution to the January meeting. Mrs. Wagner seconded the motion. The roll call vote to table the resolution was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to approve a six month supplemental contract by the Loveland Symmes Fire Department with Milford Fire Department for the Camp Dennison area at $500.00 per month effective January 1, 2008. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to authorize Chip Brinkman and Bill Pitman to attend pesticide conference on January 15, 2008 in Dayton, Ohio. Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to approve the transfers of:
a. $10,000 from 1-A-27 to 1-B-1
b. $1,500.00 from 9-A-14 to 9-A-8
c. $8,000.00 from 1-A-15 to 1-J-3
d. $8,000 from 1-A-27 to 1-J-3
e. $2,000.00 from 12-A-5 to 12-A-8
f. $3,852.00 from 1-A-27 to 1-A-1
g. $323.26 from 1-A-27 to 1-A-2
h. $5,000.00 from 3-B-2 to 3-B-1
i. $330.00 from 11-C-3 to 11-A-12
j. $1,330.00 from 11-C-3 to 11-C-4
k. $1,000.00 from 3-B-2 to 3-A-5
l. $1,000.00 from 14-A-8 to 14-A-6
m. $300.00 from 2-A-4 to 2-A-9
Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
MR. MINAMYER expressed concern regarding the additional expenditures for the Lebanon Road sidewalk project. The original design was developed in 2000
and it was not done until 2007. Mr. Minamyer stated he felt this sidewalk would have been half the amount if it had been constructed in 2000.
Mr. Minamyer moved to approve Change Order #2 for Hendy, Inc. in the amount of $1,330.00 for additional excavation (no embankment) on Lebanon Sidewalk Project. Mrs. Wagner seconded the motion.
Mr. Minamyer stated this is part of the additional expenditure previously mentioned. Mr. Minamyer further stated that he felt that Hendy had done a great job.
MR. BRYANT stated he has used the sidewalk and is also pleased with the finished project.
Mr. Bryant noted that correspondence has been received from a resident who is upset about the sidewalk along E. Kemper and questioned why there is a telephone pole within the sidewalk. Mr. Bryant expressed concern that this might be a similar situation with the proposed sidewalk in front of Calumet Farms as it appears the newly installed telephone poles will be in the sidewalk area.
MR. BECKMAN advised he has contacted ODOT for an answer and will keep the Board apprised on this matter.
The roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to approve:
a. Expenditure (Then & Now) in the amount of $10,732.50 for August and September charges from Hamilton County for zoning services
b. Expenditure in an amount not to exceed $20,000.00 for 3rd Quarter 2007 franchise fees
c. Expenditure (Then & Now) in the amount of $1,594.00 for Ohio Administrative Code updates
Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'. |
Minutes
