MRS. WAGNER moved to adopt the following resolution:
RESOLUTION F-0805
RESOLUTION APPROVING
2009 TEMPORARY APPROPRIATIONS
BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio, that to provide for the current expenditures of said Board of Trustees, during the fiscal year, ending December 31st, 2009, the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made for the during said fiscal year, as follows, viz:
That there be appropriated from the:
| General Fund |
$2,342,015.00 |
| Motor Vehicle License Tax Fund |
$ 9,500.00 |
| Gasoline Tax Fund |
$194,500.00 |
| Road and Bridge Fund |
$186,290.00 |
| Cemetery Fund |
$73,100.00 |
| Cemetery Bequest Fund |
$1,500.00 |
| Lighting Assessment Fund |
$130,000.00 |
| Police District Fund |
$1,065,305.00 |
| Fire District Fund |
$1,057,132.00 |
| Road District Fund |
$443,000.00 |
| Park Levy Fund |
$355,921.00 |
| Park Levy - Rozzi |
$760,000.00 |
| EMS Fund |
$566,097.30 |
| TIF Fund |
$339,307.50 |
| Note Proceeds - TIF |
$791,307.50 |
| Safety Service |
$917,488.56 |
| Township Motor Vehicle License Tax Fund |
$6,500 .00 |
| Grand Total of All Funds |
$9,238,963.86 |
Mr. Bryant seconded the motion.
MR. BORCHERS advised that this resolution will permit the Township to move forward with the purchase of the Rozzi property.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MRS. WAGNER moved to adopt the following resolution and to dispense with the second reading:
RESOLUTION P-0803
Resolution Approving of Classification and Bonuses
of Township Personnel
and Dispensing with the Second Reading
WHEREAS, the Symmes Township Personnel Policy Manual provides for annual salary adjustments for Township Employees; and
WHEREAS, the Township Board of Trustees of Symmes Township, Hamilton County, Ohio, has adopted a Salary Index containing salary rates for classifications of employees; and
WHEREAS, the Administrator has made a recommendation as to the classification of each Township employee; and
WHEREAS, the Administrator has made a recommendation as to a bonus for certain Township employees; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has reviewed the recommendations of the Administrator as to the classification of Township employees and bonuses for certain Township employees.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. That Township personnel be classified as hereby approved as per Exhibit “A” attached hereto.
Section 2. That bonuses shall be given to those employees as per Exhibit “B” attached hereto.
Section 3. That salary adjustments for Township personnel shall be as indicated on the Salary Index corresponding to their classification.
Section 4. That said classification of personnel shall be effective December 27, 2008.
Section 5. The Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days, and hereby authorize the adoption of this Resolution upon its first reading.
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MRS. WAGNER moved to adopt the following resolution and to dispense with the second reading:
RESOLUTION P-0804
Resolution Approving of a Salary Index to Determine Hourly Pay
for Township Personnel
and Dispensing with the Second Reading
WHEREAS, the Symmes Township Policy Board of Trustees of Symmes Township, Hamilton County, Ohio, adopted a Symmes Township Personnel Policy which established guidelines for Township employees in 1992; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has reviewed the recommendation of the Administrator to establish a Salary Index; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, wishes to provide Township Employees with a Salary Index.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. A Salary Index for Township personnel is hereby approved as per Exhibit “A & B” attached hereto.
Section 2. That said Salary Index shall be effective December 27, 2008.
Section 3. The Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days, and hereby authorize the adoption of this Resolution upon its first reading.
Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MRS. WAGNER moved to adopt the following resolution:
RESOLUTION G-0843
Resolution Requesting the County
Auditor to Make Advance Payments of Taxes
WHEREAS, the Ohio revised Code allows a taxing authority to request payment from the County Auditor funds derived from taxes or other sources to the County Treasurer, which is held on account of a local subdivision; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, wishes the Township Fiscal Officer to make requests for advance payments of property taxes prior to the completion of a tax settlement.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. That the Auditor and Treasurer of Hamilton County, Ohio, in accordance with Ohio Revised Code Section 321.34, be requested to draw and pay to Symmes Township upon written request of John C. Borchers, Fiscal Officer to the County Auditor, funds due in any settlement of 2009 derived from taxes or other sources, payment to the County Treasurer to the account of Symmes Township, and lawfully applicable for purposes of the current fiscal year.
Section 2. That the Fiscal Officer is hereby directed to forward a certified copy of this Resolution to the County Auditor.
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MRS. WAGNER moved to adopt the following resolution:
RESOLUTION G-0844
Resolution Providing for the Abatement of
Vegetation and Other Debris from
Property Located at 8382 Patrilla Lane
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, enacted Resolution G-8707, Resolution Providing for the Abatement, Control, or Removal of Vegetation, Garbage, Refuse, and Other Debris from Land in the Township, on August 18, 1987; and
WHEREAS, a complaint has been received regarding the condition of property located at 8382 Patrilla Lane (Parcel 620-0210-0197); and
WHEREAS, a visual inspection of said property has revealed that the complaint is valid in that miscellaneous junk and debris are bring stored; and
WHEREAS, Resolution G-8707 provides that the Board of Trustees of Symmes Township, Hamilton County, Ohio, may at its discretion order the abatement of vegetation and other debris from land in the Township; and
WHEREAS, Resolution G-8707 provides that should such vegetation and other debris not be abated, the Board of Trustees of Symmes Township, Hamilton County, Ohio, will provide for the abatement and any expenses incurred by the Township in performing such task shall be a lien upon the land if not paid by the property owner.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby invokes Resolution G-8707 against parcel #620-0210-0197 - 8382 Patrilla Lane.
Section 2. Hereby directs the Township Administrator to notify the property owner, Walter Reuszer, to clean the property and abate the nuisance.
Section 3. Hereby directs the Township Clerk to pay out of the Township general fund for all expenses incurred for the removal of vegetation and other debris and to bill the property owners for said expenses.
Section 4. Hereby directs the Township Fiscal Officer to enter upon the tax duplicate for said expenses if not paid within fourteen (14) days from date of billing.
Mr. Bryant seconded the motion.
MR. BECKMAN advised this is a nuisance complaint received on this property in November and presented the Board with current pictures of the property. The Township has cleaned this property once before. Mr. Beckman stated he has spoken with John Meyer who is the son-in-law of the property owner.
JOHN MEYER, 8382 PATRILLA - Advised that the bicycles, which belonged to his son's friends, have been removed. The wood and other material is for the construction of a porch on the front of the house. The footers were poured; however the Building Department has advised that he can't work on it anymore. Mr. Meyer advised that he has received different answers from the Zoning Department regarding the construction of this porch. A building permit is required and someone is preparing them. The weather has also been bad.
MR. BECKMAN advised he spoke with Russ Sparks, Hamilton County Zoning, about this issue. Permits are not required for just a slab patio. However, if any structure is to placed on that slab, then permits are required and the Building Department needs to inspect the footers. Mr. Beckman noted that without a building permit this wood is not considered construction material. Mr. Beckman further noted that there is also other items on this property such as microwaves and old concrete.
MR. MEYER noted that there is another house on Reltas which has a similar slab and no permit was issued for that construction.
MR. BECK stated that it appears that the paperwork is in question which is delaying the project. However, the Township does not want this condition to continue. Mr. Beck questioned Mr. Meyer what could be done to resolve this problem.
MR. MEYER stated that the wood is wet now and he would be unable to store inside.
MR. BECK noted that the Township is trying to avoid having to clean this property for a second time; however, there appears to be trend. It appears the Board needs to establish a timeline.
MR. BECKMAN advised that once the resolution is adopted, a notice will be sent to the property owner giving seven (7) days for abatement. If not abated, then the Township will clean up the debris and bill the property owner. Mr. Beckman suggested that the Board could delay adopting this resolution to the next meeting which would provide Mr. Meyer additional time to remove the debris.
MR. BRYANT expressed concern about the current condition of the property, as well as the fact that the Township has cleaned this property before. Mr. Bryant stated he would agreed with the Board to give Mr. Meyer thirty days to remove the debris.
MR. BORCHERS stated the Board could adopt the resolution tonight and direct the Township Administrator to proceed per policy.
MR. BECKMAN stated he would be willing to wait until the first of the year to inspect the property. If not abated, a seven day notice will be sent to the property owner to begin the process.
MR. BRYANT noted that this material should be stored on his brother's business establishment. Mr. Bryant stated that residents have brought this condition to the Board's attention.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BECKMAN reminded the Board of its interest in establishing another Community Reinvestment Area for the Loveland Madeira Corridor and questioned how the Board wished to proceed. The area begins at the corporation line and proceeds north to the Indian Hill line, including the Remington area. It also includes the houses near Twightwee and the old totes factory. The area which was part of the original CRA area, which has expired, is included.
MR. BRYANT questioned what school districts are involved.
MR. BECKMAN stated it would be Indian Hill and Loveland School Districts. Sycamore School District would be include in any notification process.
The Board directed the Township Administrator to continue with the process and prepare a resolution for the next meeting.
MR. BECKMAN reminded the Board that the Township is currently part of Hamilton County's plan with coverage under a PPO. Options from other sources are limited as the Township is a small group. Mr. Beckman recommended that the Board continue with Hamilton County, but provide the HMO plan to the employees at an additional annual cost of approximately $6,000 to the Township.
The Board directed the Township Administrator to meet with the employees to determine if there are any concerns regarding the change in insurance plans and to take the appropriate action.
MR. BECKMAN advised that Bill Pitman was suggested that the Township utilize some part-time firefighters as intermittent employees for snow removal and mowing. This would permit the Township is have people available when there is a need. Mr. Beckman noted that Chief Huber does not have a problem with this suggestion.
The Board agreed that this was a good idea and directed the Township Administrator to determine who would be interested.
MR. BECKMAN advised that the Symmes Fire Department has requested the Board consider gasoline reimbursement in the amount of $14,524.00.
MR. BORCHERS stated the Township has always treated the fire department fairly and there has been an increase in the cost of gasoline.
CHIEF HUBER presented the Board with data reflecting the need for this additional revenue for the fire department. The department budgeted $55,000 and actual expenditure was $84,000. The City of Loveland has already provided this additional amount to the fire department.
MR. BECK moved to amend Permament Appropriation 20-A-8 (Safety Levy - Other) from $220,100.00 to $235,100.00. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to approve an expenditure in the amount of $14,524.00 for reimbursement of gasoline expense to the Symmes Fire Department. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BECKMAN presented the Board with a listing of obsolete Township equipment to be removed from inventory. Mr. Beckman advised this equipment has no value and will be disposed as required.
MR. BECK moved to determine that Township equipment as presented is obsolete and has no value. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MRS. WAGNER moved to direct the Township Administrator to dispose of the obsolete equipment, with the understanding that any suitable equipment be donated. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MRS. WAGNER moved to approve transfer of:
a. $2,000.00 from 1-A-27 (General-Transfers) to 1-A-12 (General - OPERS)
b. $2,000.00 from 1-D-1 (General-Cemetery Salaries) to 1-A-12 (General - OPERS)
c. $7,000.00 from 1-A-27 (General-Transfers) to 1-B-1 (General - Salaries)
d. $5,000.00 from 1-A-27 (General-Transfers) to 1-J-3 (General-Zoning - Other)
e. $3,000.00 from 9-A-7 (Police-Equipment) to 9-A-8 (Police - Gasoline)
f. $3,000.00 from 9-A-7 (Police-Equipment) to 9-A-9 (Police - Repairs)
g. $5,000.00 from 9-A-7 (Police-Equipment) to 9-A-14 (Police - Other)
h. $2,000.00 from 14-A-8 (EMS - Other) to 14-A-5 (EMS - Supplies)
i. $2,000.00 from 14-A-8 (EMS - Other) to 14-A-7 (EMS - Contracts)
Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to:
a. Amend Permament Appropriation 12-A-4 (Park-Improvements) from $738,000.00 to $761,000.00
b. Amend Permament Appropriation 1-B-2 (General-Improvement to Site) from $25,000.00 to $40,000.00
c. Amend Permament Appropriation 12-A-08B (Parks-Rozzi - Other) from $217,705.00 to $221,705.00
Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MRS. Wagner moved to approve Change Order #2 with Mt. Pleasant Blacktopping Co., Inc. in the amount of $1,385.00 for removal of old oil tank and installation of electric pipe to islands on the Safety Center Parking Lot project. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to authorize the Township Administrator to enter into a contract with Osterwisch Company for the replacement of furnace and air conditioner for the Administration Building and to approve an expenditure in the amount of $14,989.00 for said service. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to authorize the Township Administrator to enter into a Facilities Agreement with Duke Energy for the installation of a transformer in Symmes Park and to approve an expenditure in an amount not to exceed $18,000.00 for said service. Mr. Bryant seconded the motion.
MR. BECKMAN noted that this transformer will allow the electrical service as Symmes Park to be upgraded for use during special events.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to approve:
a. Expenditure in the amount of $5,040.00 for water meter for the Meade House
b. Expenditure in an amount not to exceed $1,000.00 for construction of pad in Symmes Park for new transformer
c. Expenditure (Then & Now) in the amount of $850.00 for emergency repairs for Excursion
d. Expenditure (Then & Now) in the amount of $1,024.39 for the purchase of 86.58 tons of slag
e. Expenditure (Then & Now) in the amount of $1,151.75 for the purchase of foam for Symmes Fire Department
f. Expenditure (Then & Now) in the amount of $4,000.00 for additional testing of Rozzi property
g. Expenditure in an amount not to exceed $20,000.00 for 3rd Quarter 2008 franchise fees
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to approve a one year supplemental contract by the Loveland Symmes Fire Department with Milford Fire Department for the Camp Dennison area at $500.00 per month effective January 1, 2009. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to authorize Chip Brinkman, Bill Pitman and Dave Heider to attend 2009 Pesticide Recertification Conference on January 21, 2009 in Dayton, Ohio. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
The Board approve cemetery deed for:
- Dorothy Burgin - Camp Dennison - Lot 508, Graves 1-3
The Board had no objection to the new liquor license for Wine Not, Inc., 11322 Montgomery Road (45249).
The meeting adjourned at 9:36 p.m. |
Minutes
