MR. BRYANT moved to adopt the following resolution:
RESOLUTION F-0905
RESOLUTION APPROVING
2010 TEMPORARY APPROPRIATIONS
BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio, that to provide for the current expenditures of said Board of Trustees, during the fiscal year, ending December 31st, 2010, the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made for the during said fiscal year, as follows, viz:
That there be appropriated from the:
| General Fund |
$2,459,830.00 |
| Motor Vehicle License Tax Fund |
$4,250.00 |
| Gasoline Tax Fund |
$175,500.00 |
| Road and Bridge Fund |
$197,000.00 |
| Cemetery Fund |
$73,100.00 |
| Cemetery Bequest Fund |
$1,500.00 |
| Lighting Assessment Fund |
$130,000.00 |
| Police District Fund |
$1,017,005.00 |
| Fire District Fund |
$1,070,276.00 |
| Road District Fund |
$490,000.00 |
| Park Levy Fund |
$433,500.00 |
| Park - Rozzi Levy Fund |
$260,000.00 |
| EMS Fund |
$614,039.22 |
| TIF Fund |
$338,427.50 |
| Note Proceeds - TIF |
$345,427.50 |
| Capital Projects |
$1,700,000.00 |
| Safety Service |
$1,323,570.89 |
| Township Motor Vehicle License Tax Fund |
$19,500.00 |
| Ambulance/Emerg. Services Fund |
$10,000.00 |
| Grand Total of All Funds |
$10,662,926.11 |
MRS. WAGNER seconded the motion.
MR. BORCHERS stated this temporary appropriation is based on the adopted 2010 Budget which was approved in July. A resolution for permament appropriations will come before the Board in April.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0938
Resolution Authorizing and Directing the
Acceptance/Execution of the Permanent Easements
and Temporary Rights of Entry and Construction Easement
Agreement and Declaring an Emergency/Kempergrove
WHEREAS, Symmes Township has undertaken the repair and reconstruction of a storm sewer headwall at 9454 Kempergrove Lane; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has authority pursuant to Ohio Revised Code Section 505.10(A) to accept the permanent and temporary transfer said property upon unanimous vote of its members; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has determined that construction of a storm sewer headwall and drainage channel at 9454 Kempergrove Lane will further the public purpose of allow storm water to flow unimpeded from Kempergrove Lane;
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. The Board of Trustees of Symmes Township is hereby authorized to accept and/or execute a Permanent Easement and Temporary Rights of Entry and Construction Easement Agreement and any addendums, substantially as set forth and attached hereto as Exhibit “A” and incorporated herein by reference.
Section 2. The Board of Trustees hereby agrees to pay to John E. O’Neill Trustee and Cynthia K. Bucco Trustee of 9454 Kempergrove Lane, Loveland, Ohio 45140, the sum of Two Thousand Five Hundred ($2,500.00) Dollars for said easements.
Section 3. The Board of Trustees hereby accepts the Permanent Storm Sewer Easement and Temporary Rights of Entry and Construction Easement Agreements.
Section 4. The Easements are for the public purpose, to-wit: For the purpose of storm water to flow unimpeded from Kempergrove Lane.
Section 5. That this Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and general welfare and shall be effective immediately upon its passage. The reason for said declaration of emergency is the need to accept and/or execute the Permanent Storm Sewer Easement and Temporary Rights of Entry and Construction Easement Agreement at the earliest possible date.
MRS. WAGNER seconded the motion.
MR. BECKMAN advised this action will allow the Township to make payment of $2,500.00 to the residents for the granted easement.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0939
Resolution for Membership of
the Center of Local Government
Benefits Pool With
The Center for Local Government
WHEREAS, Symmes Township, Hamilton County, Ohio, is looking for a new health insurance carrier for the benefit of its employees; and
WHEREAS, The Center for Local Government offers to its members options on medical insurance; and
WHEREAS, Symmes Township, Hamilton County, Ohio, wishes to become a member of the Center for Local Government Benefits Pool offered through The Center for Local Government;
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township:
Section 1. Symmes Township shall become a member of the Center for Local Government Benefits Pool (hereinafter “Benefits Pool”); shall abide by all provisions of the Joint Self-Insurance Agreement, a copy of which is attached hereto, The OME-RESA Agreement which is the current Administration Agreement for the Benefits Pool, and other rules and regulations of the Benefits Pool as established by its governing body.
Section 2. Symmes Township shall purchase through the Benefits Pool the stop loss insurance, pooling, administration and other benefits services in order to provide medical benefits for its employees in accordance with the rules and regulations of the Benefits Pool.
Section 3. The Symmes Township Administrator is hereby authorized to execute on behalf of the Symmes Township any and all agreements, contracts, resolutions, instruments, certificates, forms and other documents, and take any and all actions required for Symmes Township to become a Member of the Benefits Pool, or otherwise effectuate these resolutions.
Section 4. The Symmes Township Administrator is hereby appointed as the Symmes Township Director to the Benefits Pool Board.
Section 5. It is hereby found and determined that all formal actions of this Board of Trustees of Symmes Township concerning and relating to the passage of this Resolution were taken in an open meeting of this Board of Trustees of Symmes Township, that all deliberations of this Board of Trustees of Symmes Township and any committees that resulted in those formal sessions were in meetings open to the public, in compliance with all legal requirements, and the Board of Trustees of Symmes Township has met all other statutory requirements for participation in a joint-self-insurance program.
Section 6. That this Resolution shall be in full force and effect from and after the earliest period allowed by law.
MRS. WAGNER seconded the motion.
MR. BECKMAN advised this resolution provides for the Township to join The Center for Local Government in order to join its insurance group. Mr.Beckman noted this is for a three-year committement at approximately $4,000.00 per year.
MR. BRYANT stated he would like to see what other benefits are available through the Center of Local Government.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0940
Resolution Extending Health Care Coverage
to Township Elected Officials
and Dispensing with the Second Reading
WHEREAS, Symmes Township, Hamilton County, Ohio, makes available to all employees health care benefits under the Township Group Coverage Plans as sponsored by The Center for Local Government Benefits Pool Health Policy (to be assigned later), Dental Care Plus Policy #01071203 and Reliance Standard (Life and Disability Insurance) Policy #GL128885; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, wishes to make available health care coverage to all elected officials.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton, County, State of Ohio, that:
Section 1. Health care benefits under the insurance plans with The Center for Local Government Benefits Pool (Emerald B or High Deductible Health Plan Platinum), Dental Care Plus and Reliance Life will be extended to the all elected officials during their term in office under the provisions of the current policies as in effect.
Section 2. This Resolution shall be adopted as an emergency necessary for the continued health care coverage of the elected officials.
MR. BECK seconded the motion.
MR. BECKMAN advised this resolution allows the newly elected officials to have health insurance from the Township.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION P-0905
Resolution Approving of Classification Change
of Township Personnel
and Dispensing with the Second Reading
WHEREAS, the Symmes Township Personnel Policy Manual provides for annual salary adjustments for Township Employees; and
WHEREAS, the Township Board of Trustees of Symmes Township, Hamilton County, Ohio, has adopted a Salary Index containing salary rates for classifications of employees; and
WHEREAS, the Administrator has made a recommendation as to the classification of each Township employee; and
WHEREAS, the Administrator has made a recommendation to the Board of Trustees to change the classification of a Township employees; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has reviewed the recommendation of the Administrator as to the change of classification of a Township employee.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. That Township personnel be classified as hereby approved as per Exhibit “A” attached hereto.
Section 2. That a salary adjustment for Township employee shall be as indicated on the Salary Index corresponding to his classification.
Section 3. That said classification of personnel shall be effective December 26, 2009.
Section 4. The Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this
Resolution be read on two separate days, and hereby authorize the adoption of this Resolution upon its first reading.
MR. BECK seconded the motion.
MR. BECKMAN advised this resolution, as well as Resolution P-0906, are for the annual classification changes for each employee.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION P-0906
Resolution Approving of a Salary Index to Determine Hourly Pay
for Township Personnel
and Dispensing with the Second Reading
WHEREAS, the Symmes Township Policy Board of Trustees of Symmes Township, Hamilton County, Ohio, adopted a Symmes Township Personnel Policy which established guidelines for Township employees in 1992; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has reviewed the recommendation of the Administrator to establish a Salary Index; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, wishes to provide Township Employees with a Salary Index.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. A Salary Index for Township personnel is hereby approved as per Exhibit “A & B” attached hereto.
Section 2. That said Salary Index shall be effective December 26, 2009.
Section 3. The Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days, and hereby authorize the adoption of this Resolution upon its first reading.
MR. WAGNER seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION P-0907
Resolution Amending Employment Agreement
Of Township Administrator and
Dispensing with the Second Reading
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, entered into an Employment Agreement with Gerald Beckman as Township Administrator on January 2, 2001; and
WHEREAS, Paragraph 6 of the Employment Agreement provides that it may be amended at their mutual written agreement between the Symmes Township Board of Trustees and Gerald Beckman at any time during the duration of said contract; and
WHEREAS, the Symmes Township Board of trustees had determined that amendments to the Employment Agreement are appropriate and necessary.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. That the amendments to the Employment Agreement as set forth on Exhibit “A”, attached hereto, are hereby adopted.
Section 2. Gerald Beckman shall receive for services as Township Administrator the compensation and benefits set forth in the Employment Agreement as amended.
Section 3. That this Resolution shall be adopted as an emergency for the reason that it is essential to recognize and adopt the adjustments set forth in the amendments to the Employment Agreement at the earliest possible date.
MR. BECK seconded the motion.
MR. BRYANT noted that this resolution only amends Mr. Beckman's contract for salary and not length of term.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0942
Resolution Authorizing and Approving
Contracts With the Hamilton County
Regional Planning Commission
WHEREAS, the Board of Trustees entered into a one-year contract with the Hamilton County Regional Planning Commission pursuant to Resolution G-9647 adopted November 19, 1996 and renewed the contract pursuant to subsequent resolutions; and
WHEREAS, the Board of Trustees has determined that it is in the best interests of Township zoning to continue to contract for assistance in zoning administration and enforcement with the Hamilton County Regional Planning Commission;
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio, that:
Section 1. The Board of Trustees, pursuant to the authority provided in Chapter 504 of the Ohio Revised Code, hereby approves and authorizes the execution of the contract for zoning administration and enforcement assistance substantially set forth and attached hereto as Exhibit A.
Section 2. The Board of Township Trustees hereby authorizes and directs the Township Fiscal Officer to expend such funds in accordance with the terms as set forth in the contract.
MR. BECK seconded the motion.
MS. SIMS noted this resolution renews the contract with Hamilton County for the administration of the Township Zoning Code.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to authorize the Township Law Director or designated representative to sign, on behalf of the Township, the settlement agreement for the Erwin Walker's Workers Compensation matter.
MR. BECK seconded the motion.
MR. BECKMAN stated that Mr. Walker had filed a Workers Compensation claim prior to 2000. Mr. Beckman noted that Mr. Walker is no longer an employee. Mr. Walker has been seeking permament disability and was denied. His attorney filed suit in Clermont County and this is the settlement agreement which has been reached between Workers Compensation and Mr. Walker. Mr. Beckman stated that there is no cost to the Township.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to authorize the Township Administrator to sign HSA Service Agreement with Fifth Third Bank.
MR. BECK seconded the motion.
MR. BECKMAN advised this will permit the Township to set up the HSA account associated with the new health insurance. There is no cost to the Township for this service.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to establish:
a. Permament Appropriation 2-A-4 (Motor Vehicle Tax - Tools) in the amount of $10,000.00
b. Permament Appropriation 23-A-6 (Permissive Tax - Repairs) in the amount of $5,000.00
c. Permament Appropriation 23-A-7 (Permissive Tax - Maintenance) in the amount of $5,000.00.
MRS. WAGNER seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to approve the following transfers:
a. $1,000.00 from 1-E-2 (General-Lighting-Other) to 1-E-1 (General-Lighting-Contracts)
b. $ 75.00 from 11-C-3 (Road Levy-Road Contracts) to 11-A-12 (Road Levy-Other)
c. $1,500.00 from 10-A-14 (Fire-Insurance) to 10-A-11 (Fire-Contracts)
d. $2,000.00 from 10-A-15 (Fire-Other) to 10-A-11 (Fire-Contracts)
e. $2,000.00 from 10-A-15 (Fire-Other) to 10-A-7 (Fire-Utilities)
f. $2,000.00 from 14-A-8 (EMS-Other) to 14-A-7 (EMS-Contracts)
MR. BECK seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to amend the following Permament Appropriations:
a. 3-A-4 (Gasoline-Tools) from $55,800.00 to $74,300.00
b. 3-A-10 (Gasoline-Other) from $23,000.00 to $33,000.00
c. 12-A-1 (Parks-Salaries) from $132,520.00 to $152,520.00
d. 12-A-2 (Parks-Retirement) from $20,625.00 to $22,625.00
e. 12-A-8 (Parks-Other) from $128,673.00 to $178,673.00
f. 20-A-8 (Safety Levy-Other) from $78,558.00 to $99,000.00
g. 23-B-2 (Permissive-Material) from $50,000.00 to $55,000.00
MR. BECK seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to approve:
a. Expenditure (Then & Now) in the amount of $5,715.19 for publication and distribution of Winter newsletter
b. Expenditure in the amount of $1,100.00 for re-purchase of columbarium niche
c. Expenditure in the amount of $1,800.00 for 1/2 share of 2010 FireStats Records Management Software
d. Expenditure (Then & Now) in the amount of $48.54 for additional cost for turnout gear
e. Expenditure in an amount not to exceed $3,000.00 for material to widen sidewalks in Symmes Park
f. Expenditure in the amount of $1,000.00 for the purchase of commercial-grade pressure washer for park use
g. Expenditure in the amount of $1,500.00 for the purchase of commercial-grade portable generator for road use
h. Expenditure in an amount not to exceed $28,500.00 for the purchase of new Township 800mz portable radios, including accessories and programming
i. Expenditure in an amount not to exceed $1,200.00 for the purchase of material for park bench repairs
j. Expenditure in an amount not to exceed $2,500.00 for brake repairs on T-206
MRS. WAGNER seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to authorize the Township Administrator to enter into an agreement with The Payne Firm for additional testing of detonation hole at Rozzi Park property and to approve an expenditure in an amount not to exceed $3,500.00 for said services.
MR. BECK seconded the motion.
MR. BECKMAN reminded the Board of the recent explosion at the Rozzi property. A detonation hole was used to destroy any surplus material. The Township's environmental attorney and The Payne Firm feels that this detonation hole needs to be tested to determine that there will no lasting residue.
MR. BRYANT questioned why the Township has to pay for this instead of it being covered by Rozzi.
MR. BECKMAN stated the attorneys have discussed this option; however, it was not perceived to be Rozzi's responsibility.
MR. BECK questioned if the Board needs to take action on this matter tonight or if it can wait until additional information is provided.
MR. BECKMAN stated this matter could be discussed at a future meeting with the Township Law Director.
MR. BRYANT stated this was a problem created by Rozzi. The Township did them a service by providing a means to destroy the material. They should be responsible for this testing, as well as the cost of our employees and equipment used to correct the problem.
MR. BECK moved to table this issue in order to allow for additional information.
Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
The meeting adjourned at 9:20 p.m.
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