Mrs. Wagner moved to adopt the following resolution:
RESOLUTION G-0838
Resolution Declaring Emergency and
Providing for Clearing Undedicated Roadway
WHEREAS, the Ohio Revised Code Section 505.82 provides for the Board of Trustees to adopt a resolution declaring that an emergency is imminent which threatens life or property within the unincorporated territory; and
WHEREAS, the O.R.C. Section 505.82 requires that certain procedures be followed for the removal of snow and ice from an undedicated street, where the owner does not cause such snow and ice to removed from such street; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio has determined that an emergency is imminent requiring the removal of snow and ice from undedicated streets as listed on Exhibit "A"; and
WHEREAS, the owners of the property have not provided for the removal of snow and ice from streets as listed on Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio, that:
Section 1. The Board of Trustees declares an emergency is imminent which threatens life or property, by reason of the accumulations of snow and ice on these undedicated streets.
Section 2. The Township Road Foreman is hereby ordered to remove the snow and ice from the said undedicated streets on which the owners thereof have not caused the removal of such snow and ice.
Section 3. Prior to such removal, the Township Road Foreman shall give, or make a good faith attempt to give oral notice to the owners of the subject streets, notice of the Trustees' intent to clear the said streets and to impose a service charge for doing so.
Section 4. An amount established as just and equitable service charges for such removal, which shall be paid by the owners of said streets, shall be $100.00 per hour or any portion of an hour. If such owners fail to promptly pay such service charges after written notification, the said charges shall be certified to the Hamilton County Auditor to be included on the owner's tax bill and collected as a lien on the property.
Section 5. The emergency declared herein shall expire six (6) months after date hereof, unless extended by unanimous resolution of this Board pursuant to O.R.C. Section 505.82.
Section 6. This Resolution shall be adopted as an emergency necessary for the immediate preservation of the public peace, health, safety, or welfare of the community.
Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to adopt the following resolution:
RESOLUTION G-0839
Resolution Designating Agent
for Certain Federal Financing
Assistance Under the Disaster Relief
Act and Dispensing with the Second Reading
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has determined that considerable damage was done to public property in Symmes Township as a result of the September 14, 2008 storm; and
WHEREAS, assistance has been offered by both state and federal agencies under the Disaster Relief Act (Public Law 288, 23rd Congress) or otherwise available from the President's Disaster Relief Fund; and
WHEREAS, it is required by the Disaster Relief Act that each political agency applying for assistance appoint a person to act as its authorized representative or alternate.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby appoints the Township Administrator as the Governor's Authorized Representative for Symmes Township, or the Assistant Fiscal Officer in his absence.
Section 2. Hereby authorizes the Township Administrator to execute for and in behalf of Symmes Township, a public entity established under the laws of the State of Ohio, an application for the purpose of obtaining certain Federal financial assistance under the Disaster Relief act (Public Law 288, 23rd Congress) or otherwise available from the President's Disaster Relief Fund.
Section 3. Hereby authorizes the Township Administrator to provide to the State and to the Federal Emergency management Agency (FEMA) for all matters pertaining to such Federal disaster assistance the assurances and agreements required.
Section 4. The Board of Trustees of Symmes Township upon majority vote do hereby dispense with the requirement that this Resolution be read on two separate days, and hereby authorize the adoption of this Resolution upon its first reading.
Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to adopt the following resolution:
RESOLUTION G-0840
Resolution Establishing Minimum Regulations
Governing the Safeguarding of Life and Property from
Fire and Explosion Hazards Arising from the Storage
Handling, and Use of Hazardous Substances, Materials
And Devices, and from Conditions Hazardous to Life or
Property in the Occupancy of Buildings and Premises
Known as The Fire Prevention Code
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, hereby requests that the use of the 1994 edition of the Southwest Ohio Fire Safety Council Unified Fire Code be discontinued.
NOW, THEREFORE, the Board of Trustees of Symmes Township, Hamilton County, Ohio, hereby requests that the use of the 1997 edition of the Southwest Ohio Fire Safety Council Unified Fire Code is hereby adopted, including its amendments.
Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MRS. WWAGNER moved to adopt the following resolution:
RESOLUTION G-0841
Resolution Authorizing the Transfer of Funds
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, entered into agreements for the re-payment of Various Purpose Limited Tax General Obligation Bonds pursuant to Resolution
F-0312 adopted September 16, 2003 and Resolution F-0403 adopted February 3, 2004; and
WHEREAS, the Township Fiscal Officer, on advice of the State Auditors, has established Fund 14-D as a Special Revenue Fund and Fund 14-B as a Debt Service Fund for the revenue and expenditures dealing with these Various Purpose Limited Tax General Obligations Bonds; and
WHEREAS, the Township Fiscal Officer has determined a need for the payment of the December interest and principal for the 2004 Various Purpose Limited Tax General Obligation from the Debt Service Fund (Fund 14-B) instead of the Special Levy - Safety Services Fund (Fund 20);
WHEREAS, the Township Fiscal Officer has advised the Board of Trustees that the amount needed for payment of this 2008 obligation is a total of $483,673.75; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, wishes to transfer money from the Special Revenue Fund (14-D) to the Debt Service Fund (14-B) as instructed by the State Auditors in order to meet this obligation.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby authorizes a transfer of $483,673.75 from the Special Revenue Fund (Fund 14-D) to the Debt Service Fund (Fund 14-B) as instructed by the State Auditors.
Section 2. Hereby authorizes the Fiscal Officer to make payment of the December interest and principal for the 2004 Various Purpose Limited Tax General Obligation from the Debt Service Fund (Fund 14-B).
Section 3. Hereby directs the Township Fiscal Officer to make the necessary adjustments to the Special Revenue Fund (Fund 14-D), the Debt Service Fund (Fund 14-B) and the Special Levy - Safety Services Fund (Fund 20).
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BECKMAN noted that the regular meeting date is December 2 which is before Operation Santa. Mr. Beckman questioned if the Board would like to hold a special meeting at which the toys could be presented. Mr. Beckman reminded the Board that a special meeting has already been scheduled for December 9 at the Safety Center.
MRS. WAGNER moved to hold a special meeting for December 9, 2008 at 6:00 p.m. at the Township Administration Building for the purpose of donating collected toys to Toys-for-Tots campaign. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to reimburse expenses for the Ohio Township Association's Winter Convention (February 4 - February 7, 2009) in Columbus for Trustees, Fiscal Officer, Township Administrator and Assistant Fiscal Officer. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to authorize the Township Administrator to enter into an agreement with Payne Firm to update report for Phase I - Rozzi property and to approve an expenditure in an amount not to exceed $3,000.00 for said services. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to authorize the Township Administrator to enter into an agreement with Payne Firm to sample wells and collect samples - Rozzi property and to approve an expenditure in an amount not to exceed $8,500.00 for said services. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to approve a transfer of $50,000 from 1-A-27 (General - Transfers) to 1-A-10 (General - Legal Counsel). Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to:
a. Amend Permanent Appropriation 3-A-5 (Gasoline Tax - Gasoline) from $40,000 to $50,000
b. Amend Permanent Appropriation 9-A-8 (Police - Gasoline) from $45,000 to $55,000
c. Amend Permanent Appropriation 12-A-4 (Parks - Site Improvement) from $720,000 to $733,000
d. Amend Permanent Appropriation 12-A-8 (Parks - Other) from $150,205 to $155,205
e. Amend Permanent Appropriation 20-A-8 (Safety Levy - Other) from $195,100 to $220,100
f. Amend Permanent Appropriation 23-A-4 (Permissive Tax - Tools/Equipment) from $8,500 to $10,500
g. Establish Permanent Appropriation 28-A-8 (Fire/Rescue Fees - Contracts) in the amount of $25,000
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MRS. WAGNER moved to approve Change Order #1 (to be applied against the allowance) in the amount of $1,561.01 for Meade Project for the installation of a support pillar in the basement. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to approve Change Order #1 (to be applied against the allowance) in the amount of $4,782.40 for additional work for Symmes Park Meadow Parking Lot project. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to approve:
a. Expenditure (Then & Now) in the amount of $373.31 for the purchase of safety t-shirts
b. Expenditure (Then & Now) in the amount of $5,621.02 for September legal services
c. Expenditure in the amount of $12,930.00 for necessary inspection and tap in fees for Meade project
d. Expenditure (Then & Now) in the amount of $1,570.00 for additional engineering on Safety Center parking lot
e. Expenditure in an amount not to exceed $8,000.00 for the publication and distribution of Winter newsletter
f. Expenditure in the amount of $5,820.00 for MSD permit for Stonebridge Park
g. Expenditure in the amount of $1,140.00 for the purchase of calcium chloride
h. Expenditure in the amount of $2,101.32 for the purchase of six (6) microphones for Meeting Room
i. Expenditure in the amount of $858.00 for the purchase of copier for Service Building
j. Expenditure in the amount of $1,021.14 for 4th Quarter drug re-stock
k. Expenditure in the amount of $2,224.43 for 4th Quarter EMS supplies
l. Expenditure (Then & Now) in the amount of $157.18 for repair parts for T31 and E15
m. Expenditure (Then & Now) in the amount of $1,636.88 for asphalt patch material for the Safety Center
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to accept Cummings Farm Lane (Cummings Subdivision - Phase II and Phase III) as a Township street. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BECKMAN presented two landscape plans from Natrop Landscaping for the area between the residents and Meade property. Mr. Beckman stated he felt these proposals were high. Mr. Beckman reported that the mound area is not complete and will not be ready for planting until March or April.
MR. BECK stated he felt that the proposed white pines will not provide adequate screening and suggested that the Board consider spruce trees. Mr. Beck also stated that he would not plant any of the small plants, but leave that to the property owners to complete the proposed landscaping.
MR. BECK moved to amend Permament Appropriation 12-A-4 from $733,000 to $738,000. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to approve an expenditure in an amount not to exceed $5,000.00 for the purchase of plant material to provide for screening for the Meade property. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
The Board had no objection to the new license for New Fusion Buffet, Inc., dba New Fusion Buffet, 12140 Royal Point Drive, Cinti OH 45249.
The Board had no objection to the liquor license transfer from New Fusion Buffet, Inc., dba New Fusion Buffet, 12140 Royal Point Drive (45249) to Kyojin Japanese Seafood, Inc., dba Kyojin Japanese Seafood Buffet, 12140 Royal Point Drive (45249). |
Minutes 