The meeting was called to order at 6:01 p.m.  Members of the Board present were: Mr. Philip Beck, Mr. Kenneth Bryant, Mrs. Kathryn Wagner, and Mr. John Borchers.

Also present:  Gerald Beckman - Township Administrator; Carol Sims - Assistant Fiscal Officer

MRS. WAGNER moved that the Board enter Executive Session to consider the purchase of real property and to discuss the employment of a public employee.  Mr. Beck seconded the motion and the roll call vote was as follows:  Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.

The meeting adjourned for Executive Session at 6:02 p.m.

The meeting reconvened from Executive Session at 7:45 p.m.

MRS. WAGNER announced that no action would be taken regarding the employment of a public employee.

Mrs. Wagner moved to adopt the following resolution: G-0835

RESOLUTION G-0835

   RESOLUTION AUTHORIZING EXECUTION OF LICENSE AGREEMENT
               AND DISPENSING WITH SECOND READING

           WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, deems it necessary and in the best interest of the Township to enter into a License Agreement with The Cincinnati Horticultural Society, with regard to the use of certain property; and

           WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has determined that it is necessary at this time to enter into the License Agreement for the use of the real property hereinafter described in order to accomplish the goals of promoting economic benefits, tourism, educational opportunities, and community pride; and

           WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has determined the necessity of entering into a License Agreement for Symmes Park, 11600 Lebanon Road, Symmes Township, Ohio 45140, as depicted on the drawing set forth on Attachment “A” hereto; and

           NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:

       Section 1.     That the Board of Trustees hereby enters into a License Agreement with The Cincinnati Horticultural Society, substantially in the form set forth on Attachment “B” hereto. 

       Section 2.     The purpose of said granting of interest in the real estate described herein above is for the public use, to-wit: For the purpose of promoting economic benefits, tourism, educational opportunities, and community pride.

       Section 3.     That the Board of Trustees upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days and hereby authorize the adoption of this Resolution upon its first reading. 

       Section 4.     This Resolution shall take effect and be enforced from and after the earliest period allowed by law.

MR. BRYANT seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.

Mrs. Wagner moved to adopt the following resolution G-0836:

RESOLUTION G-0836

       RESOLUTION AUTHORIZING EXECUTION OF LEASE/OPTION TO
PURCHASE AND CONTRACT TO PURCHASE FOR SALE OF FORMER
          FIREHOUSE PROPERTY TO WILLIAM I. AUSTIN
                       AND DISPENSING WITH SECOND READING

       WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has determined the necessity of selling certain property; and

       WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, hereby declares that this property is no longer needed for any public purpose of Symmes Township;

       WHEREAS, William I. Austin has offered to lease with the option to purchase from the Board of Trustees of Symmes Township the parcel of property listed in Attachment “A”, 1.15 acre parcel, being located on Chapel Square Drive, Symmes Township, Ohio 45140, Parcel Numbers 620-202-56, for public purpose; and

       WHEREAS, a Lease/Option to Purchase and Contract to Purchase have been prepared which sets forth reasonable terms and conditions for the sale of said property by the Symmes Township Board of Trustees.

       NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:

       Section 1.     Hereby enters into a Lease/Option to Purchase and Contract to Purchase substantially in the form set forth on Attachment “A” hereto.  The purpose of the sale of this property is to sell land for public purpose. 

       Section 2.     Hereby authorizes and directs the Township Fiscal Officer to collect necessary payments on behalf of Symmes Township as are in accordance with the terms set forth in said Purchase Contract.

       Section 3.     Hereby authorizes and directs the Township Administrator to execute any and all closing documents on behalf of the Board of Trustees and to ensure that all documents are in accordance with the terms set forth in said Lease/Option to Purchase and Contract to Purchase.

           Section 4.     The Board of  Trustees upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days and hereby authorize the adoption of this Resolution upon its first reading. 

           Section 5.     This Resolution shall take effect and be enforced from and after the earliest period allowed by law..

MR. BECK seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.

MRS. WAGNER moved to adopt the following resolution: G-0837

RESOLUTION G-0837

   RESOLUTION AUTHORIZING EXECUTION OF CLOSING DOCUMENTS
     WITH THE ESTATE OF RHODA L. HILL, BY RUTH APKE, GUARDIAN,
               AND DISPENSING WITH SECOND READING

           WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has determined the necessity of purchasing certain property for public purpose; and

           WHEREAS, the Estate of Rhoda L. Hill, by Ruth Apke, Guardian, have offered to sell to the Board of Trustees of Symmes Township the parcel of property listed in Attachment “A”, 11813 Mason Road, Cincinnati, Ohio 45249, Parcel No. 620-204-20 for public purpose; and

           WHEREAS, a Purchase Contract has been approved by the Board of Trustees of Symmes Township, which sets forth reasonable terms and conditions for the acquisition of said property by the Symmes Township Board of Trustees.

           NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:

           Section 1.     Hereby authorizes and directs the Township Administrator to execute any and all closing documents on behalf of the Board of Trustees and to ensure that all documents are in accordance with the terms set forth in said Purchase Contract.

           Section 2.     The Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days and hereby authorize the adoption of this Resolution upon its first reading. 

           Section 3.     This Resolution shall take effect and be enforced from and after the earliest period allowed by law.

Mr. Bryant seconded the motion.

Mr. Bryant noted that the Board adopted Resolution G-0833 on October 6, 2008.  This resolution authorizes the Township Administrator to sign the closing documents for the Township.

The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.