STACEY DIETRICH, HAMILTON COUNTY DEVELOPMENT CO. - Advised an application has been received from All About Morelia, LLC (dba All About Kids) for the construction of an 11,000 square foot daycare center at 11210 Montgomery Road. Ms. Dietrich advised that the Township CRA Committee reviewed this on October 6 and has made a recommendation of approval of the proposed tax incentive consisting of a fifty (50%) tax abatement for ten (10) years.
CHRIS HILDEBRANT - Stated they will be bringing thirty-two (32) new employees to the area and inquired if the Board had any questions. It is hoped that the facility will be opened early next year. Mr. Hildebrant stated they are in agreement with the conditions established by the CRA Committee.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0931
Resolution Approving Community Reinvestment Area
Incentive Recommendations for All About Morelia, LLC
dba All About Kids Project at 11210 Montgomery Road
WHEREAS, Symmes Township, Hamilton County, Ohio has encouraged the development of real property and the acquisition of personal property located in the area designated as the Symmes Township Community Reinvestment Area #2; and
WHEREAS, the Symmes Township Board of Trustees, Hamilton County, Ohio by Resolution G-0823 passed on June 3, 2008, designated an area as the “Symmes Township Community Reinvestment Area #2” pursuant to Chapter 3735 of the Ohio Revised Code; and
WHEREAS, effective September 5, 2008, the Director of Development of the State of Ohio determined that the aforementioned area designated in said Resolution G-0823 contained the characteristics set forth in Section 3735.66 of the Ohio Revised Code and confirmed said area as a Community Reinvestment Area under said Chapter 3735; and
WHEREAS, All About Morelia, LLC dba All About Kids at 11210 Montgomery Road, Symmes Township, Ohio is desirous of constructing an 11,000 square feet building for establishing a child care learning facility within the boundaries of the Symmes Township Community Reinvestment Area #2, provided that the appropriate development incentives area available to support the economic viability of said project; and
WHEREAS, Symmes Township having the appropriate authority for the stated type of project is desirous of providing All About Morelia, LLC dba All About Kids with incentives available for the development of the project in said Community Reinvestment Area #2 under Chapter 3735 of the Ohio Revised Code; and
WHEREAS, All About Morelia, LLC dba All About Kids has submitted a proposed agreement application to Symmes Township through Hamilton County Development Company and remitted a $1,500 application fee; and
WHEREAS, the Hamilton County Development Company acting on behalf of Symmes Township has investigated the application of All About Morelia, LLC dba All About Kids and has recommended a fifty percent (50%) exemption for ten (10) years on the assessed value of the improvements to the property at 11210 Montgomery Road to the Board of Trustees of Symmes Township on the basis that All About Morelia, LLC dba All About Kids is qualified by financial responsibility and business experience to create and preserve employment opportunities in said Community Reinvestment Area #2 and improve the economic climate of Symmes Township; and
WHEREAS, the recommended exemption will not exceed fifty percent (50%) of the revenues the Sycamore Community School District would have received from the improvements, absent these incentives;
NOW, THEREFORE, BE IT RESOLVED, the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. For the benefit and welfare of Symmes Township and its citizens, proposes entering into an agreement with All About Morelia, LLC for a fifty percent exemption for ten (10) years on the assessed value of the improvements to the property at 11210 Montgomery Road.
Section 2. Hereby consents to said agreement subject to the following conditions:
a. That, approval of said agreement shall be withdrawn immediately if all or a portion of the subject property is annexed from Symmes Township into any other political subdivision;
b. That, “Symmes” be incorporated into the signage;
c. That, “Symmes Township, Ohio 45249” be used for all communications for this development.
Section 3. Hereby authorizes and directs the Township Administrator to execute said agreement on behalf of the Board of Trustees.
Section 4. That the Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days and hereby authorize the adoption of this Resolution upon its first reading.
Section 5. This Resolution shall take effect and be enforced from and after the earliest period allowed by law.
Mr. Beck seconded the motion and the roll call vote was as follows: Mr. Beck - 'aye'; Mr. Bryant - 'aye'; Mrs. Wagner - 'aye'.
Mr. Bryant moved to adopt the following resolution and to dispense with the second reading:
RESOLUTION P-0903
Resolution Approving of a Salary Index to Determine Hourly Pay
for Township Personnel
and Dispensing with the Second Reading
WHEREAS, the Symmes Township Policy Board of Trustees of Symmes Township, Hamilton County, Ohio, adopted a Symmes Township Personnel Policy which established guidelines for Township employees in 1992; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has reviewed the recommendation of the Administrator to establish a Salary Index; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, wishes to provide Township Employees with a Salary Index.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. A Salary Index for Township personnel is hereby approved as per Exhibit “A” attached hereto.
Section 2. That said Salary Index shall be effective October 7, 2009.
Section 3. The Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days, and hereby authorize the adoption of this Resolution upon its first reading.
MR. BECK seconded the motion and the roll call vote was as follows: Mr. Beck - 'aye'; Mr. Bryant - 'aye'; Mrs. Wagner - 'aye'.
Mr. Bryant moved to adopt the following resolution and to dispense with the second reading:
RESOLUTION P-0904
Resolution Approving of Classification Change
of Township Personnel
and Dispensing with the Second Reading
WHEREAS, the Symmes Township Personnel Policy Manual provides for annual salary adjustments for Township Employees; and
WHEREAS, the Township Board of Trustees of Symmes Township, Hamilton County, Ohio, has adopted a Salary Index containing salary rates for classifications of employees; and
WHEREAS, the Administrator has made a recommendation as to the classification of each Township employee; and
WHEREAS, the Administrator has made a recommendation to the Board of Trustees to change the classification of a Township employee; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has reviewed the recommendation of the Administrator as to the change of classification of a Township employee.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. That Township personnel be classified as hereby approved as per Exhibit “A” attached hereto.
Section 2. That a salary adjustment for a Township employee shall be as indicated on the Salary Index corresponding to his classification.
Section 3. That said classification of personnel shall be effective October 7, 2009.
Section 4. The Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days, and hereby authorize the adoption of this Resolution upon its first reading.
MRS. WAGNER seconded the motion and the roll call vote was as follows: Mr. Beck - 'aye'; Mr. Bryant - 'aye'; Mrs. Wagner - 'aye'.
Mr. Bryant moved to adopt the following resolution:
RESOLUTION F-0904
Resolution Accepting the Amounts and Rates as Determined
by the Budget Commission and Authorizing the Necessary
Tax Levies and Certifying them to the County Auditor
RESOLVED, By the Board of Trustees of Symmes Township, Hamilton County, Ohio, in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2010; and
WHEREAS, The Budget Commission of Hamilton County, Ohio, has certified its action thereon to this Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within, the ten mill tax limitations; therefore be it
RESOLVED, By the Board of Trustees of Symmes Township, Hamilton County, Ohio, that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted; and be it further
RESOLVED, That there be and is hereby levied on the tax duplicate of said Township the rate of each tax necessary to be levied within and without the ten mill limitation as follows:
| General |
1.00 mill |
Inside of 10 m. limit |
| Road & Bridge |
.30 mill |
Inside of 10 m. limit |
| Fire |
3.50 mill |
Outside of 10 m. limit |
| Police |
2.70 mill |
Outside of 10 m. limit |
| EMS |
1.50 mill |
Outside of 10 m. limit |
| Park |
1.00 mill |
Outside of 10 m. limit |
| Road & Bridge |
11.90 mill |
Outside of 10 m. limit |
| Park - Rozzi |
.90 mill |
Outside of 10 m. limit |
| Safety Services |
1.70 mill |
Outside of 10 m. limit |
| |
TOTAL |
13.50 mill |
and be it further
RESOLVED, That the Fiscal Officer of this Board be and he is hereby directed to certify a copy of this Resolution to the County Auditor of said County.
MRS. WAGNER seconded the motion.
MR. BORCHERS stated the Township forwarded its 2010 Tax Budget to the Hamilton County Auditor. This was reviewed and the tax rates determined. This resolution will accept these rates from the County Auditor.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to hire Robert Jackson, 5872 Belfast Road, Goshen (45122) as Service Worker I at an hourly rate of $16.14 (Step 1) effective October 7, 2009. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to:
a. Establish Permament Appropriation 1-F-8 (General - Parks - Other) in the amount of $56,000.00
b. Amend Permament Appropriation 1-M-4 (General - Other Expense) from $36,800.00 to $75,800.00
c. Amend Permament Appropriation 9-A-9 (Police - Repairs) from $11,800.00 to $13,800.00
d. Amend Permament Appropriation 12-A-8 (Parks - Other) from $124,776.00 to $128,673.00
e. Amend Permament Appropriation 14-A-08F (FEMA - Hurricane Ike) from $79,444.00 to $82,561.00
f. Amend Permament Appropriation 20-A-4 (Safety Levy - Tools & Equipment) from $175,000.00 to $179,000.00
g. Amend Permament Appropriation 20-A-8 (Safety Levy - Other) from $59,858.00 to $72,858.00
Mr. Beck seconded the motion and the roll call vote was as follows: Mr. Beck - 'aye'; Mr. Bryant - 'aye'; Mrs. Wagner - 'aye'.
MR. BRYANT moved to authorize the Township Administrator to enter into an agreement with McGill Smith Punshon for the development of bid specifications for the demolition of buildings on the Rozzi Park property and approval of an expenditure in an amount not to exceed $11,000.00 for said services. Mr. Beck seconded the motion.
MR. BECKMAN advised the Township will need to advertise the demolition of these buildings and that it would be beneficial for McGill Smith Punshon to develop these specifications.
MR. BORCHERS stated he has been working with Mr. Beckman and the consultant on this agreement.
The roll call vote was as follows: Mr. Beck - 'aye'; Mr. Bryant - 'aye'; Mrs. Wagner - 'aye'.
Mr. Bryant moved to adopt the following resolution:
RESOLUTION G-0930
Resolution Authorizing Payment For the
Intersection Improvement of Loveland Madeira Road
and Remington Road (S.R. 126)
WHEREAS, the Hamilton County Engineer’s Office is applying for an Ohio Public Works Commission (OPWC) grant this fall for the intersection improvement of Loveland Madeira Road and Remington Road (SR 126) (“Improvement Project”);
WHEREAS, the Improvement Project includes adding a right-turn land from Loveland Madeira Road onto Remington Road (going towards Montgomery), intersection profile adjustments, rehabilitating Loveland Madeira Road to north of Hopewell Road, installing new culverts, and resurfacing the roadway;
WHEREAS, the total estimated cost of the Improvement Project is $3,879,622.00 (“Cost”) and the Hamilton County Engineer’s Office is requesting Symmes Township to partner with it financially for 2% of the Cost or $77,592.00 to enable it to earn more points on the Improvement Project; and
WHEREAS, the Board of Township Trustees of Symmes Township believes that it is in the best interests of Symmes Township to participate in the Improvement Project to the amount of 1% of the Cost or an amount not to exceed $39,000.00.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. The Symmes Township Board of Trustees hereby determines that it is necessary and a proper public purpose and in the best interest of the Township to participate to the amount of 1% of the Cost or an amount not to exceed $39,000.00 in the Improvement Project.
Section 2. The Township Administrator is directed to take all steps necessary to effect the actions contemplated by this Resolution, including execution of the Status of Funds Report attached hereto as Exhibit A and incorporated herein by reference.
Section 3. The Township Fiscal Officer is requested to certify that the amount required to meet the financial obligation or expenditure set forth herein, has been lawfully appropriated for the purpose, and is in the treasury or in the process of collection to the credit of the appropriate fund, free from any outstanding obligation or encumbrance.
Section 4. It is found and determined that all formal actions of this Board of Trustees concerning and relating to the passage of this Resolution were taken in an open meeting of this Board of Trustees and that all deliberations of this Board of Trustees and of any of its committees that resulted in those formal actions were in meetings open to the public, in compliance with all legal requirements, including Section 121.22 of the Revised Code.
Section 5. This Resolution shall take effect and be in force from and after the earliest period allowed by law.
Mr. Bryant moved to authorize amending the contracts with Y2K Landscaping to provide three additional mowings for Township Administration grounds, cemeteries and parks and to approve an expenditure in the amount of $7,284.00 for said services. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to approve:
a. Expenditure in the amount of $1,048.85 for purchase of fire hoods and gloves
b. Additional expenditure in the amount of $500.00 (Then & Now) for consulting services on Humphrey Road Sidewalk Project
c. Expenditure in the amount of $542.85 to OTARMA for payment of 15% deductible due to Meyer lawsuit
d. Expenditure in an amount not to exceed $13,000.00 for repairs to generator for Tower Ladder 61
e. Expenditure in the amount of $801.92 (Then & Now) for repairs to Sheriff Car #93
f. Expenditure in the amount of $1,371.65 (Then & Now) for decals and equipment installation Sheriff Car #99
Mrs. Wagner seconded the motion.
MR. MALLOY advised the Board that item "c" is due to Symmes Township being named as the defendant in this lawsuit and as part of our insurance coverage only the deductible amount is due instead of the full amount. Mr. Malloy noted that the Township was successful in this lawsuit.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to authorize the Township Administrator to enter into an agreement with Horton Emergency Vehicles for the purchase of a new ambulance and to approve an expenditure in the amount of $173,389.77 for said purchase. Mrs. Wagner seconded the motion.
MR. BORCHERS advised that this purchase was included in the 2009 Budget and funds are available. This unit is being ordered this year to take advantage 2009 pricing, with delivery in 2010.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to approve the removal of Lanier Recording System and accessories from Township inventory and declaring "no value" for said equipment. Mr. Beck seconded the motion.
MR. BECKMAN advised that this is a recording system for the Township which is no longer used. Another community has expressed interest in obtaining this equipment.
MR. MALLOY advised the Township can declare this equipment as having no value and then donate it to another governmental entity.
The roll call vote was as follows: Mr. Beck - 'aye'; Mr. Bryant - 'aye'; Mrs. Wagner - 'aye'.
The Board had no objection to the liquor license transfer from Willie Cobb, Jr., 10440 Loveland Madeira Road (45140) to Speedway Super America, LLC., dba Speedway 1009, 10440 Loveland Madeira Road (45140).
The Board had no objection to the new liquor license for Supermercado Plaza Sol LLC, 8729 Fields Ertel Road (45249).
MR. BECK noted that the next meeting is scheduled for November 3 which is election day and questioned if the Board should re-schedule to a different date.
The Board had no objection to this suggestion.
MR. BECK moved to cancel the regular meeting on November 3 and to re-schedule the meeting to November 10 at 7:00 P.M. at the Township Administration Building. Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Beck - 'aye'; Mr. Bryant - 'aye'; Mrs. Wagner - 'aye'.
MR. BECKMAN advised that the annual Operation Santa is scheduled for December 5 and questioned if the Board wished to re-schedule its regular December meeting to a later date in order to make the customary presentation to Toys-for-Tots.
The Board agreed to hold its regular meeting on December 1 and to hold a special meeting for the presentation.
MR. BRYANT moved to schedule a special meeting for December 8 at 7:00 p.m. at the Township Administration Building for the purpose of presenting the collected items to Toys-for-Tots. Mr. Beck seconded the motion and the roll call vote was as follows: Mr. Beck - 'aye'; Mr. Bryant - 'aye'; Mrs. Wagner - 'aye'. |
Minutes 