MR. BRYANT moved adopt the following resolution:
RESOLUTION G-0926
Resolution Authorizing the President of the Board of Trustees
to Make Application for Fiscal Year 2010 State Capital Improvement
Program Funds and If Funds are Awarded to Execute a Grant
Agreement(s) on Behalf of the Township
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio has determined that it would be in the best interest and to promote the general welfare of the community to apply for 2010 State Capital Improvement Program (SCIP) funds and if funds are awarded to execute a grant agreement or agreements on behalf of the Township.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby authorizes the President of the Board of Trustees to make application for SCIP funds for fiscal year 2010.
Section 2. Hereby authorizes the President of the Board of Trustees to execute a grant agreement or agreements on behalf of the Township if the funds are awarded.
MRS. WAGNER seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to adopt the following resolution and to dispense with the Second Reading:
RESOLUTION G-0927
Resolution Authorizing Execution of Deed
And Designation of the Meade House as a Historic
Landmark and Dispensing with the Second Reading
WHEREAS, the Board of Township Trustees of Symmes Township, Hamilton County, Ohio, deems it necessary and in the best interest of the Township to designate the property located at 11887 Lebanon Road, Symmes Township, Ohio 45140, being known as the Charles C. Meade House, as an historic landmark; and
WHEREAS, the Board of Trustees has determined that at this time the historic landmark designation will accomplish the goals of promoting economic benefits, tourism, educational opportunities, and community pride; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has determined that it is necessary to file required documentation with the Ohio Historical Society and the Hamilton County, Ohio Recorder’s office in order to complete the application process for the historic landmark designation for the Charles C. Meade House, 11887 Lebanon Road, Symmes Township, Ohio 45140, being more specifically described in the originally recorded deed, a copy of which is marked as Exhibit “A” attached hereto, and
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. That the Board of Trustees of Symmes Township hereby authorizes the designation of the Charles C. Meade House as a historic landmark pursuant to the Nomination Form attached hereto as Exhibit “B”.
Section 2. In accordance with the rules and guidelines promulgated by the Ohio Historic Preservation Office and requiring that the deed for the property be recorded with the Nomination Form, the Board of Trustees of Symmes Township authorizes the conveyance of the property located at 11887 Lebanon Road, Symmes Township, Ohio 45140 from the Board of Trustees of Symmes Township to the Board of Trustees of Symmes Township.
Section 3. The purpose of said designation of the real estate described herein above is for the public use, to-wit: For the purpose of promoting economic benefits, tourism, public welfare, educational opportunities, and community pride.
Section 4. That the Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days and hereby authorize the adoption of this Resolution upon its first reading.
Section 5. This Resolution shall take effect and be enforced from and after the earliest period allowed by law.
MRS. WAGNER seconded the motion.
MR. BECKMAN reminded the Board that the Meade House was designated as a historic landmark and the State requires this to be recorded. This resolution allows for that process.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to adopt the following resolution:
RESOLUTION L-0901
Resolution Providing for Changes in
the Street Lighting System
WHEREAS, the Symmes Township Board of Trustees has determined the need for changes in the street lighting system; and
WHEREAS, The Public Utilities Commission of Ohio has established certain rates and regulations regarding street lights provided by Duke Energy in Townships; and
NOW THEREFORE BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, State of Ohio:
Section 1. That the public welfare and safety requires the following changes to the street lighting system with the re-location of one street light and the addition of two (2) street lights at 11800 Mason Road for the parking area at the Safety Center.
Section 2. That Duke Energy be and hereby is authorized and directed to make the aforementioned change in the street lighting system, including the installation and/or replacement of all necessary poles, wires and anchors, and that the Fiscal Officer hereby is authorized and directed to notify the Company of the action of the Board of Trustees by transmitting to that Company a certified copy of this Resolution.
Section 3. That such changes to the street lighting system be made consistent with Duke's filed street lighting service tariff, P.U.C.O. No. 17, Sheet No. 60.4, or amendments or revisions thereof.
Section 4. That the Resolution shall take affect and be in force from and after the earliest period allowed by law.
MR. BECK seconded the motion.
MR. BECKMAN advised this resolution will provide for additional street lights in the parking lot being used for the Park-n-Ride area.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BECKMAN advised the following bids were received for the Kempergrove Headwall Project:
Bidder |
Base Bid |
Alternate Bid |
| Gallenstein-Frick |
$64,210.00 |
$70,820.00 |
| Advanced Contractors |
$80,755.00 |
$94,205.00 |
| Freeze Underground |
$60,081.80 |
$58,158.40 |
| Langenheim & Thompson |
$57,850.90 |
$73,046.90 |
| Plainville Equipment |
$66,543.00 |
$80,473.00 |
| Trend Construction |
$75,690.00 |
$84,983.00 |
| Kellerman Company |
$64,775.42 |
$73,754.02 |
| Fred Nemann Company |
$68,020.00 |
$79,540.00 |
| Bronco Excavating |
$54,237.00 |
$67,507.00 |
Mr. Beckman advised Staff has reviewed these proposals and recommends the bid be awarded to Freeze Underground.
MR. BRYANT moved to award the 2009 Kempergrove Headwall Project to Freeze Underground and to approve an expenditure in the amount of $58,158.40 for said work. Mr. Beck seconded the motion.
MR. BECKMAN advised that the Township has been awarded a grant for one-half of the cost for this project.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BECKMAN advised the Board that Hamilton County Engineer's Office is planning improvements to Loveland Madeira Road in the Remington area. The Engineer has inquired if the Board would be willing to contribute an amount to this project which would give them an additional point for the grant application. Mr. Beckman stated they have agreed to a 1% ($35,000) contribution.
MR. BRYANT questioned if there are funds available in the General Fund for this project.
MR. BORCHERS stated there are funds available.
MR. BRYANT moved to participate in this project with a commitment from the Township in the amount of 1%, not to exceed $35,000, and to direct the Township Administrator to work with Hamilton County on this proposed project on Loveland Madeira Road.
MR. BECKMAN advised the Township has received a request to endorse Hamilton County Library November ballot issue.
The Board agreed not to take any action on this request.
MR. BECKMAN reminded the Board that the Township provides a brush drop-off to the residents. The cost for this service is approximately $1,200.00 a month and it is becoming harder to get employees to work the over-time. Mr. Beckman stated he has been in discussion with LA Supply on Loveland Madeira Road to become a brush drop-off location for residents at a cost of $1,200.00 a month. Residents would be able to bring brush for a extended period of time instead of the once a month which is now offered. The Township would be able to obtain chips from LA Supply at no charge. This program could start in 2010 if the Board is interested.
The Board agreed it was interested in this program and directed the Township Administrator to prepare the necessary resolution for the next meeting.
MR. BRYANT moved to authorize the Board President to sign renewal for the National Pollutant Discharge Elimination System (NPDES) storm water permit. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to approve a change in classification for David Heider, 11793 Van Cleve Ave (45246) from Service Worker I to Service Worker III and approval of salary increase to $22.47 per hour effective September 5, 2009. Mr. Beck seconded the motion.
MR. BECKMAN advised this person will be replacing Bill Pitman as Service Worker III due to his recent promotion. Mr. Beckman noted that three employees expressed an interest and were interviewed for this position. Mr. Beckman recommended that the Board promote David Heider to this vacant position.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to authorize the Township Administrator to enter into a contract with H.C. Nutting for testing services for the Kempergrove Headwall Project and to approve an expenditure in the amount of $5,579.00 for said services. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to authorize the Township Administrator to enter into an agreement with Ray Meyer Sign Company for refurbish/repair of existing signs at Safety Center and Township Administrator Building and to approve an expenditure in the amount of $3,120.00 for said services. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to authorize the Township Administrator to enter into contracts with Y2K Landscaping for 2010-2011 mowing for Township parks, cemeteries and administration grounds in the amount of $63,128.00 per season. Mr. Beck seconded the motion.
MR. BECKMAN stated the Township has been pleased with Y2K Landscaping and they have agreed to hold the current cost for an additional two year period, with an understanding to review the cost should gas prices increase sufficiently.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to:
a. Amend Permament Appropriation 1-B-7 (General - Repairs) from $21,750.00 to $25,530.00
b. Establish Permament Appropriation 1-M-3 (General - Contracts) from $75,250.00 to $80,829.00
c. Amend Permament Appropriation 20-A-08 (Safety - Other) from $55,000.00 to $59,858.00
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. Bryant moved to authorize the transfer of $550.00 from 11-C-03 (Roads - Contracts) to 11-A-12 (Roads - Other). Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to approve:
a. Expenditure (Then & Now) in the amount of $1,235.04 for legal notice for Kempergrove Headwall Project
b. Expenditure in the amount of $5,382.89 for the purchase of nineteen (19) pairs of fire boots
c. Expenditure in the amount of $5,882.47 for maintenance and repairs to areas at Safety Center
d. Expenditure in the amount of $444.99 for repair of front concrete apron at Remington Fire House
e. Expenditure in an amount not to exceed $2,900.00 for repairs to plan copier
f. Expenditure in the amount $2,618.00 for installation of light fixtures on existing poles at the Safety Center
g. Expenditure in an amount not to exceed $8,000.00 for publication and distribution of Fall newsletter
h. Additional expenditure in the amount of $3,500.00 for container costs for Brush Drop-Off
i. Expenditure (Then & Now) in the amount of $865.00 for repairs to large trailer
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to approve Change Order #2 for 2009 Resurfacing Project in the amount of $6,357.75 due to additional quantities for curb replacement and partial pavement repairs. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to establish October 31 from 6:00 p.m. to 8:00 p.m. for Halloween Observance. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to authorize Township Road personnel to attend annual Hamilton County snowplow training on September 9, 2009. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to authorize two Township Road personnel (to be determined) to attend the PWOSO annual snowplow training on October 1, 2009. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to authorize Bill Pitman and David Heider to attend supervisory seminar on September 30, 2009 in Centerville, OH. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BECKMAN advised the Board has received notice from the Department of Liquor Control regarding a new liquor license for 10750 Loveland Madeira. Mr. Beckman reminded the Board that a person had expressed concern about at the last meeting. Mr. Beckman stated he contacted the daycare center and advised them of this request. They indicated they were not concerned. Mr. Beckman advised that a letter has been received from Grand Sands addressing any concerns.
DR. FACKLER stated he was a partner in this project and reviewed the proposed project for the Board. Dr. Fackler advised this will be a multi court indoor and outdoor sand volleyball facility and that alcohol will be served inside and outside during the summer season. This facility cannot be seen by the daycare center. Dr. Fackler reviewed the proposed improvements planned for this property which will be completed in phases.
Dr. Fackler stated that this is an adult sport and food and beverage, including alcohol, is important to the success of this project. They do hope to incorporate youth leagues in the future.
MR. BRYANT thanked Dr. Fackler for attending tonight's meeting and addressing the concerns which were expressed.
The Board had no objection to the new liquor license for Loveland Partners, LLC, 10750 Loveland Madeira Road (45140).
The Board had no objection the new liquor license for Vintage Uncorked, Inc., 11920 Montgomery Road (45249).
The Board had no objection to the new liquor license for Olegs Tavern, LLC, dba Olegs Tavern, 11927-29 Montgomery Road (45249). |
Minutes
