MR. MINAMYER moved to adopt the following resolution:
RESOLUTION C-0701
Resolution Amending Rules and Regulations
and Revising Rate Schedule
for Township Cemeteries
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio established and adopted rules and regulations for township cemeteries on March 6, 1990 by passage of Resolution C-9001; and
WHEREAS, the Board of Trustees of Symmes Township established and adopted a Rate Schedule for the cost of grave spaces, opening and closing fees, foundations, and cornerstones pursuant to Resolution C-9001; and
WHEREAS, revisions to the adopted rules and regulations and to the Rate Schedule have been made pursuant to Resolutions C-9601, C-0001, C-0201, C-0301, C-0302 and C-0401 adopted May 21, 1996, May 19, 2000, September 3, 2002, July 1, 2003, October 7, 2003 and September 7, 2004; and
WHEREAS, the Board of Trustees of Symmes Township has determined the need to amend the rules and regulations and to revise the Rate Schedule; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township:
Section 1. Hereby amends the Symmes Township Cemetery Rules and Regulations as follows:
PURCHASE OF GRAVES
8. The Township does not re-purchase graves. may, at its discretion, repurchase grave space at the original purchase price, or on such other terms as the Board may approve.
BURIALS
1. Persons applying for a permit to bury a decreased person must be able to provide the following information:
Name and address of the decreased person; name and address of the party authorizing burial; name of the owner and his/her relationship to the deceased person; cemetery deed or other proof of ownership; lot, section, and grave number; and name of funeral director.
This information is to be presented to the Township and recorded on a burial permit form available at the Township Administration Building and at a number of local funeral homes.
A "Burial-Transit Permit" for the deceased person must be provided by the funeral home. The Township may require the lot owner to sign a "Permit For Burial".
3. Interments are done Monday through Friday (with arrival before 2:30 p.m. 8:30 a.m. to 2:00 p.m.) and Saturday (with arrival before Noon 8:30 a.m. to Noon). Overtime fees apply to arrivals after the established time - no exceptions. No funerals are allowed on Sundays, Holidays, or Holiday week-ends.
8. Cremains One cremation may be buried in one grave or one full-size grave can hold up to two (2) containers of ashes. Cremains One cremation may also be buried in an occupied grave.
FOUNDATIONS
10. All foundations are poured with two (2") four (4") inches added to both the length and the width. The foundation fee is figured on this adjustment measurement. (For example, the fee for a 12x24 marker would be based on 14x26 16x28 dimension.) No marker will be permitted in the cemetery without this two (2") four (4") border. Any new marker installed will be removed until this requirement is met.
DECORATIONS
4. Boxes, shells, toys, bric-a-brac, and similar objects placed on graves are inconsistent with the proper keeping of the grounds and are not permitted and shall be removed without notice.
8. Items of food left on a grave shall not be permitted and shall be removed without notice.
MEMORIAL GARDEN - Specific Rules
6. The identification plaque will not be ordered or installed until the person deceases is deceased.
7. Decorations are permitted in the designated areas only and are not permitted in the cremation scattering area and shall be removed without notice.
10. The memorializing of cremains will be permitted Monday through Friday from 10:00 a.m. to 2:30 p.m. 8:30 a.m to 2:00 p.m. and Saturday from 9:00 a.m. to 11:00 a.m. 8:30 a.m. to Noon Overtime fees apply to arrivals after the established time - no exceptions. No memorializing will be allowed on Sundays, Holidays, or Holiday week-ends.
COLUMBARIUM - Specific Rules
4. Inurnments are done Monday through Friday (with arrival before 2:30 p.m. 8:30 a.m. to 2:00 p.m.) and Saturday (with arrival before Noon 8:30 a.m. to Noon). Overtime fees apply to arrivals after the established time - no exceptions. No memorializing inurnments will be allowed on Sundays, Holidays, or Holiday week-ends.
Section 2. Hereby revises the Cemetery Rate Schedule as follows:
Opening & Closing (includes lowering device and
set-up):
Weekday (8:30 a.m. to 2:00 p.m.) $500.00 600.00
Weekday (2:30 - 3:30 p.m.) $600.00
Saturday (8:30 a.m. to Noon) $600.00 700.00
Saturday (11:00 a.m. - Noon) $700.00
Overtime Rate (each 15 minutes) $ 25.00
Overtime Rate per Hour $ 75.00
Grave Space:
Residents:
Each grave (up to four graves) $450.00 550.00
Each grave (five or more) $1250.00 1500.00
Non-Residents $1250.00 1500.00
Double vault space:
Residents $2200.00 2500.00
Non-Residents $3000.00 3500.00
Infant burial $200.00 250.00
including 2x5 grave $500.00 550.00
Interment of ashes $200.00 250.00
including 2x5 grave 500.00 550.00
Memorial Garden:
Level One $550.00 600.00
Level Two $475.00 525.00
Level Three $400.00 450.00
Cornerstones $100.00 125.00
Section 5. This Resolution shall take effect and be in force from and after the earliest period allowed by law; and
Section 6. The Township Fiscal Officer is directed to cause the amended cemetery rules and regulations and revised Rate Schedule to be published once a week for two consecutive weeks in a newspaper of general circulation within the Township.
Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to adopt the following resolution:
RESOLUTION G-0725
Resolution Adopting the Hamilton
County Natural Hazard Mitigation Plan
WHEREAS, the Federal Emergency Management Agency (FEMA) has established rules and regulations under 44 CFR Parts 201.6, which requires that "For disasters declared after November 1, 2003, a local government must have a mitigation plan approved pursuant to this section un order to receive HMGP project grants."; and
WHEREAS, the Hamilton County Emergency Management agency has received a grant from FEMA to prepare such a mitigation plan entitled the "Natural Hazard Mitigation Plan - Hamilton County, Ohio" (HMP) and a CD copy of the revised HMP has been distributed to each jurisdiction; and
WHEREAS, in addition it is understood that "For multi-jurisdictional plans, there must be identifiable action items specific to the jurisdiction requesting FEMA approval or credit of the plan."; and
WHEREAS, the FEMA regulation 201.6 requires that "Documentation that the plan has been formally adopted by the governing body of the jurisdiction requesting approval of the plan." For multi-jurisdictional plans, each jurisdiction requesting approval of the plan must document that it has been formally adopted; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, have reviewed the draft "Hamilton County Natural Hazard Mitigation Plan".
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby adopts the "Natural Hazard Mitigation Plan for Hamilton County".
Section 2. Hereby requests that the Hamilton County Emergency management Agency prepare and submit to the Federal Emergency Management Agency, in accordance with the draft rules and regulations published by FEMA, the Hamilton County Hazard Mitigation Plan.
Section 3. The Township Fiscal Officer is hereby directed to forward a certified copy of this resolution to the Hamilton County Emergency Management Agency.
Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to amend Permanent Appropriation 20-A-08D (Safety Services - Other) from $35,000.00 to $70,000.00. Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to establish Permanent Appropriation 14-A-08D (TIF Note Proceeds - Other Expenses) in the amount of $6,650.00. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to establish Permanent Appropriation 1-N-1 (Advances - Out) in the amount of $200,000.00. Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to adopt the following resolution:
RESOLUTION G-0726
Authorizing and Directing a Temporary Advance
of Two Hundred Thousand ($200,000.00) Dollars
from the General Fund to the Fire Fund
WHEREAS, advances can be made from a less restricted fund to a more restrictive fund; and
WHEREAS, the Symmes Township Fiscal Officer has advised that the Fire Fund (Fund 10) is experiencing a cash flow situation due to the receipt of revenue from the Hamilton County Auditor's Office; and
WHEREAS, the Symmes Township Fiscal Officer has further advised that the anticipated revenue stream for the Fire Fund (Fund 10) is sufficient to meet the budgeted expenditures for 2007; and
WHEREAS, the Symmes Township Fiscal Officer is requesting a temporary advance of Two Hundred Thousand ($200,000.00) Dollars from the General Fund (Fund 01) to the Fire Fund (Fund 10) until such time as the anticipated revenue is received from the Hamilton County Auditor's Office.
NOW, THEREFORE, BE IT RESOLVED, by the Symmes Township Board of Trustees, Hamilton County, Ohio:
Section 1. The Symmes Township Board of Trustees hereby authorizes a temporary advance of Two Hundred Thousand ($200,000.00) Dollars from the General Fund (Fund 01) to the Fire Fund (Fund 10) with an anticipated estimated repayment date of December 31, 2007.
Section 2. The transfer of funds from a General Fund (Fund 01) to any other fund of the Township is authorized pursuant to Section 5705.14(E) of the Ohio Revised Code and therefore this Resolution may be adopted upon a single reading and shall become effective upon the date of its adoption.
Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to adopt the following resolution:
RESOLUTION PR-0701
Resolution to Establish an
Ad Hoc Symmes Park Expansion Committee
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, recognizes the valuable resources available to it through the commitment of the citizens of Symmes Township to volunteer their time, experience and expertise as members on various standing committees previously established by the Board of Trustees; and
WHEREAS, the Board of Trustees of Symmes Township has determined that the Township will be more efficiently and effectively served by the establishment of certain ad hoc committees established from time to time by the Board of Trustees to investigate and to make recommendations concerning specific projects and issues to be considered by the Board of Trustees; and
WHEREAS, the Board of Trustees of Symmes Township is vested by the statutes of the Ohio Revised Code with the sole decision-making authority on behalf of the Township, subject to the power of the electorate exercised by initiative or referendum; and
WHEREAS, the Board of Trustees of Symmes Township has determined the desirability of focusing the energy and resources of its citizen volunteers to provide, from time to time, recommendations to the Board of Trustees regarding specific proposed projects or issues by the creation of ad hoc committees as needed.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Trustees of Symmes Township, Hamilton County, Ohio: that
Section 1. The Ad Hoc Symmes Park Expansion Committee will commence its operation as of the date of this resolution.
Section 2. The Ad Hoc Symmes Park Expansion Committee shall gather information, review, and make recommendations to the Board of Trustees as to the hiring of a landscape architect and/or other appropriate consultant for the development of the land known as the Rozzi property.
Section 3. The Ad Hoc Symmes Park Expansion Committee will gather information and make recommendations to the Symmes Township Board of Trustees as to the design, planning, and building of a park to be located on the land formally known as the Rozzi Fireworks on Lebanon Road.
Section 4. The Ad Hoc Symmes Park Expansion Committee shall consist of five (5) members and a non-voting Township Trustee who shall serve as liaison to the Board of Trustees.
Section 5. The Ad Hoc Symmes Park Expansion Committee will be dissolved immediately upon completion and acceptance of the said park by the Symmes Township Board of Trustees or by December 31, 2010, or at an earlier date as the Trustees may direct.
Mrs. Wagner seconded the motion.
MR. MINAMYER noted this committee will consider the effect of the Rozzi property and the connection to the Meade property and Symmes Park.
MR. BRYANT stated he would like to see seven (7) people on this committee and to see applications requested.
MR. MINAMYER stated that seven members might become unruly and that five might be more appropriate. The purpose of this committee at this early stage is to start the process. There will be opportunities to receive input from residents.
MRS. WAGNER stated there seven (7) on the Blong Memorial Park Committee and it worked very well.
MRS. WAGNER moved to amend Resolution PR-0701 to reflect that the committee shall consist of seven (7) members. Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
The roll call vote on the resolution as amended was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to adopt the following resolution:
RESOLUTION G-0727
Resolution Authorizing and Directing Approval
of Addendum No. 2 to the Contract to Purchase
Between the Board of Trustees of Symmes Township
and Nxfaze Unlimited, Inc.
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has entered into a Contract for the sale of certain property, Parcel Nos. 620-202-56 to Nxfaze Unlimited, Inc.; and
WHEREAS, the Purchaser of said property has requested approval of an Addendum to modify the date related to the financing contingency as set forth in Paragraph 6(E); and
WHEREAS, the modifications requested are reasonable and modest.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. The Addendum No. 2 attached hereto as Exhibit A is hereby approved and accepted. All terms of the Contract not specifically amended shall remain the same.
Mrs. Wagner seconded the motion.
MR. BECKMAN noted the closing date will remain the same; however, the buyer needs additional time for arrange the financing. The contract provided for the loan to be approved by a specific date and this extends that timeframe.
The roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to adopt the follow resolution:
RESOLUTION G-0728
Resolution Providing for the Abatement of
Vegetation and other Debris from
Property Located at 9267 Cactus Lane
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, enacted Resolution G-8707, Resolution Providing for the Abatement, Control, or Removal of Vegetation, Garbage, Refuse, and Other Debris from Land in the Township, on August 18, 1987; and
WHEREAS, a complaint has been received regarding the condition of property located at 9267 Cactus Lane (Parcel 620-0180-0059); and
WHEREAS, a visual inspection of said property has revealed that the complaint is valid in that the grass has not been mowed for some time and needs to be cut; and
WHEREAS, Resolution G-8707 provides that the Board of Trustees of Symmes Township, Hamilton County, Ohio, may at its discretion order the abatement of vegetation and other debris from land in the Township; and
WHEREAS, Resolution G-8707 provides that should such vegetation and other debris not be abated, the Board of Trustees of Symmes Township, Hamilton County, Ohio, will provide for the abatement and any expenses incurred by the Township in performing such task shall be a lien upon the land if not paid by the property owner.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby invokes Resolution G-8707 against parcel #620-0180-0059 - 9267 Cactus Lane.
Section 2. Hereby directs the Township Administrator to notify the property owners, Jathan and Heather Fink, to clean the property and abate the nuisance.
Section 3. Hereby directs the Township Fiscal Officer to pay out of the Township general fund for all expenses incurred for the removal of vegetation and other debris and to bill the property owners for said expenses.
Section 4. Hereby directs the Township Fiscal Officer to enter upon the tax duplicate for said expenses if not paid within fourteen (14) days from date of billing.
Mr. Bryant seconded the motion
MR. BECKMAN advised a complaint has been received on this property. The process has been followed and the owner has not abated the nuisance.
The roll call vote was as follows: Mr. Minamyer - 'aye' Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to adopt the following resolution:
RESOLUTION G-0729
Resolution Providing for the Abatement of
Vegetation and other Debris from
Property Located at 8945 Arabian Court
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, enacted Resolution G-8707, Resolution Providing for the Abatement, Control, or Removal of Vegetation, Garbage, Refuse, and Other Debris from Land in the Township, on August 18, 1987; and
WHEREAS, a complaint has been received regarding the condition of property located at 8945 Arabian Court (Parcel 620-0150-0143); and
WHEREAS, a visual inspection of said property has revealed that the complaint is valid in that the grass has not been mowed for some time and needs to be cut and that miscellaneous junk and debris are bring stored; and
WHEREAS, Resolution G-8707 provides that the Board of Trustees of Symmes Township, Hamilton County, Ohio, may at its discretion order the abatement of vegetation and other debris from land in the Township; and
WHEREAS, Resolution G-8707 provides that should such vegetation and other debris not be abated, the Board of Trustees of Symmes Township, Hamilton County, Ohio, will provide for the abatement and any expenses incurred by the Township in performing such task shall be a lien upon the land if not paid by the property owner.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby invokes Resolution G-8707 against parcel #620-0150-00143 - 8945 Arabian Court.
Section 2. Hereby directs the Township Administrator to notify the property owner, ZC Sterling, to clean the property and abate the nuisance.
Section 3. Hereby directs the Township Fiscal Officer to pay out of the Township general fund for all expenses incurred for the removal of vegetation and other debris and to bill the property owners for said expenses.
Section 4. Hereby directs the Township Fiscal Officer to enter upon the tax duplicate for said expenses if not paid within fourteen (14) days from date of billing.
MR. BECKMAN advised a complaint has been received on this property. The process has been followed and the owner has not abated the nuisance.
Mrs. Wagner seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to approve the participation in the Workers' Compensation Group Rating Program with The Frank Gates Service Company and approval of $3,924.00 expenditure. Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to approve a six month supplemental contract by the Loveland Symmes Fire Department with Milford Fire Department for the Camp Dennison area at $500.00 per month effective July 1, 2007. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
MR. MINAMYER noted that the Board wished to continue the interview process for the Finance & Audit Committee to a future meeting. The Board directed the Township Administrator to invite the other three applicants to a special meeting to be scheduled for June 19.
Mr. Minamyer moved to re-appointment of Andrew Swallow, 9763 Pinto Court (45242) to the Finance & Audit Committee for a four year term effective July 19, 2007. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to re-appointment of Todd Flagel, 11926 Fallcreek Lane (45140) to the Finance & Audit Committee for a five year term effective July 19, 2007. Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
MR. MINAMYER suggested that the Board consider changing the date for the July meeting due to the holiday. Mr. Minamyer moved to move the regular meeting from July 3, 2007 to July 10, 2007 at 7:00 p.m. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
MR. MINAMYER moved to hold a Special Meeting on June 19, 2007 at 7:00 p.m. for the purpose of conducting interviews and making an appointment for the Finance & Audit Committee and to consider matters of real estate dealing with a lease to the Symmes Township Historical Society and possible land transactions of property adjacent to the Rozzi property. Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer stated the Blong Memorial Park should be sufficiently completed to permit a July 4th celebration.
MRS. WAGNER stated the park is beginning to look nice. Mrs. Wagner advised she would like to wait is completely done and then have a nice dedication.
MR. MINAMYER questioned how far the project should be by July 4th.
MR. BECKMAN indicated that the park should be approximately 80% complete at that time.
MR. BRYANT stated he would also like to wait until the park was completed.
The Board was in agreement to wait until the Blong Memorial Park is completed before holding an event.
MR. MINAMYER noted the Township has received a memo from the Township Law Director regarding immigration issues. Mr. Minamyer stated he felt it was important for the Board to take these steps to make sure that none of our contractors are employing illegal aliens.
The Board was in agreement and directed the Township Administrator to prepare a resolution for adoption at the July meeting.
Mr. Minamyer moved to authorize the Township Administrator to enter into a contract with the Payne Firm for Phase I Environmental Impact study of the Rozzi property and approval of an expenditure in an amount not to exceed $2,500.00 for said services. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to authorize the Township Administrator to enter into a contract with Lee Nordloh Inc. for surveying of the Rozzi property and approval of an expenditure in an amount not to exceed $10,000.00 for said services. Mr. Bryant seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to authorize the Assistant Fiscal Officer/Zoning Secretary to attend the OTA Zoning Seminar on June 15, 2007 in Blacklick, OH. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mr. Minamyer - 'aye'; Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'.
Mr. Minamyer moved to approve:
a. Expenditure (Then & Now) in the amount of $26,573.07 for road salt for 2006/2007 season
b. Expenditure in an amount not to exceed $15,000.00 for the purchase of new trailer
c. Expenditure in an amount not to exceed $1,000.00 for stipend payment to UC graduate student to write a history of Symmes Township
d. Expenditure (Then & Now) in an amount not to exceed $1,200.00 for the purchase of mulch
e. Expenditure in the amount of $1,409.86 for repair parts for T-31
f. Expenditure in an amount not to $2,300.00 for installation of steel window vents at the Stonebridge restrooms
g. Expenditure in an amount not to exceed $3,400.00 for staining and minor painting of Hopewell Park shelters
h. Expenditure in an amount not to exceed $20,000.00 for 1st Quarter Franchise fees
i. Expenditure (Then & Now) in the amount of $1,731.67 for replacement tires on M60
j. Expenditure in an amount not to exceed $6,500.00 for Symmesfest
k. Expenditure in the amount of $973.75 for installation of door closers at Stonebridge Park restrooms |
Minutes
