MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0819
Resolution Authorizing and Directing a Temporary Advance
of Thirty-One Thousand ($31,000.00) Dollars from
the General Fund to the Lighting Special Assessment Fund
WHEREAS, advances can be made from a less restricted fund to a more restrictive fund; and
WHEREAS, the Symmes Township Fiscal Officer has advised that the Lighting Special Assessment Fund (Fund 07) is experiencing a cash flow situation due to the receipt of revenue from the Hamilton County Auditor's Office; and
WHEREAS, the Symmes Township Fiscal Officer has further advised that the anticipated revenue stream for the Lighting Special Assessment Fund (Fund 07) is sufficient to meet the budgeted expenditures for 2008; and
WHEREAS, the Symmes Township Fiscal Officer is requesting a temporary advance of Thirty-One Thousand ($31,000.00) Dollars from the General Fund (Fund 01) to the Lighting Special Assessment Fund (Fund 07) until such time as the anticipated revenue is received from the Hamilton County Auditor's Office.
NOW, THEREFORE, BE IT RESOLVED, by the Symmes Township Board of Trustees, Hamilton County, Ohio:
Section 1. The Symmes Township Board of Trustees hereby authorizes a temporary advance of Thirty-One Thousand ($31,000.00) Dollars from the General Fund (Fund 01) to the Lighting Special Assessment Fund (Fund 07) with an anticipated repayment date of July 1, 2008.
Section 2. The transfer of funds from a General Fund (Fund 01) to any other fund of the Township is authorized pursuant to Section 5705.14(E) of the Ohio Revised Code and therefore this Resolution may be adopted upon a single reading and shall become effective upon the date of its adoption.
Mr. Beck seconded the motion.
MR. BORCHERS explained that the first half tax settlement have not been received in order to make remittance to Duke for the lighting districts. This will be repaid to the General Fund upon receipt of the settlement.
The roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0820
Resolution Authorizing and Directing
the Sale of a 1998 International 4900 Series to Perry
Township, Brown County, Ohio for $16,000, "As Is"
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, is authorized pursuant to Section 505.101 of the Ohio Revised Code to enter into a contract without advertising or bidding for the sale of equipment to any political subdivision of the State; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has determined that a 1998 International 4900 Series truck (Serial No. 1HTSDAAN8WHS68880) owned by the Township is no longer needed for public purposes and has established a value of $16,000.00; and
WHEREAS, Perry Township, Brown County, Ohio, a political subdivision of the State, has offered to purchase the 1998 International 4900 Series for the amount of $16,000.00, "As Is".
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby authorizes and directs that the offer of Perry Township to buy the 1998 International 4900 Series for the purchase price of $16,000.00, is hereby accepted and that such motor vehicle is to be conveyed “As Is” to Perry Township, Brown County, Ohio.
Section 2. Hereby authorizes and directs the Township Administrator to take all such actions necessary to convey the title of the 1998 International 4900 Series to the Board of Trustees of Perry Township, "As Is", for the purchase price of $16,000.00.
Section 3. This Resolution shall take effect and be enforced from and after the earliest period allowed by law.
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0821
RESOLUTION APPROVING THE NON-DISTURBANCE AND
ESTOPPEL AGREEMENT AND AUTHORIZING AND
DIRECTING THE TOWNSHIP ADMINISTRATOR TO
EXECUTE SAID AGREEMENT
WHEREAS, the Board of Township Trustees has leased certain property to the Symmes Township Historical Society; and
WHEREAS, the Ohio Cultural Facilities Commission has, as a condition of granting certain funds to the Symmes Township Historical Society for the improvement and use of said leased property requires certain agreements to be entered into by the Symmes Township Historical Society; and
WHEREAS, the parties wish to approve the documents prepared by the Ohio Cultural Facilities Commission.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio, that:
Section 1. The Agreement attached hereto as Exhibit “A” is hereby approved substantially in the form as it is set forth and, further, hereby authorizes and directs the Township Administrator, in consultation with the Township Law Director, to execute the Agreement substantially in the form as attached hereto as Exhibit “A”.
Section 2. The Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days, and hereby authorizes the adoption of this Resolution upon its first reading.
Section 3. This Resolution shall take effect and be enforced from and after the earliest period allowed by law.
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0822
Resolution Authorizing Contract for Management Consultant
Services to Seek Compliance with Ohio’s Occupational
Safety and Health Provisions and
Dispensing With the Second Reading
WHEREAS, Chapter 4167 of the Ohio Revised code and the Rules and Regulations adopted pursuant thereto mandate compliance by public employers, with Ohio’s occupational safety and health provisions; and
WHEREAS, Bruce A. Raabe, hereinafter “consultant”, is experienced, competent and knowledgeable regarding the standards and training required of Township employees to comply with the regulations of the Occupational Safety and Health Workers Compensation and Environmental Laws and Regulations including Chapter 4167 of the Ohio Revised Code; and
WHEREAS, the Symmes Township Board of Trustees desire to utilize Consultant to provide recommendations and develop policies, procedures, programs and specifications for implementation and training to facilitate compliance with current Safety and Health Laws and Regulations, Workers Compensation and Environmental Matters on the terms and conditions provided on Exhibit A., attached hereto.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio, that:
Section 1. The Township Administrator and the Township Fiscal Officer are hereby authorized and directed to enter into an agreement in accordance with terms substantially set forth on Exhibit A. Exhibit A provides that the Consultant, Bruce A. Raabe shall serve as Consultant to Symmes Township on the terms and conditions contained therein.
Section 2. The Fiscal Officer of the Township is hereby authorized and directed to make payments to Consultant in accordance with the terms and conditions set forth on Exhibit A.
Section 3. The Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days, and hereby authorizes the adoption of this Resolution upon its first reading.
Section 4. This Resolution shall take effect and be enforced from and after the earliest period allowed by law.
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant introduced Resolution G-0823, Resolution Establishing a Symmes Township Community Reinvestment Area.
Mr. Bryant moved to adopt the following resolution:
RESOLUTION L-0801
Resolution Providing for Changes in
the Street Lighting System
WHEREAS, the Symmes Township Board of Trustees has determined the need for changes in the street lighting system; and
WHEREAS, The Public Utilities Commission of Ohio has established certain rates and regulations regarding street lights provided by Duke Energy in Townships; and
NOW THEREFORE BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, State of Ohio:
Section 1. That the public welfare and safety requires the following changes to the street lighting system with the addition of one (1) street light at the intersection of Willow Road and Cedar Drive in Loveland Park as shown on Exhibit "A".
Section 2. That Duke Energy be and hereby is authorized and directed to make the aforementioned change in the street lighting system, including the installation and/or replacement of all necessary poles, wires and anchors, and that the Fiscal Officer hereby is authorized and directed to notify the Company of the action of the Board of Trustees by transmitting to that Company a certified copy of this Resolution.
Section 3. That such changes to the street lighting system be made consistent with Duke's filed street lighting service tariff, P.U.C.O. No. 17, Sheet No. 60.4, or amendments or revisions thereof.
Section 4. That the Resolution shall take affect and be in force from and after the earliest period allowed by law.
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BECKMAN advised the Ad Hoc Park Expansion Committee has recommended the ranking for the architect firms for the Rozzi park development as follows: 1) McGill Smith Punshon; 2) Kinzelman Kline Grossman; and 3)Brandstetter and Carroll.
MR. BRYANT moved to accept the ranking of firms for the Rozzi property as recommended by the Ad Hoc Park Expansion Committee. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
The Board agreed that any negotiations with the architect firms should wait until the purchase is finalized.
Mr. Bryant moved to authorize the Township Administrator to enter into an agreement with BHE Environmental for wetland study on Rozzi property and to approve an expenditure in an amount not to exceed $12,705.00 for said services. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to authorize the Township Administrator to enter into an agreement with Rainbow Environmental Services for asbestos inspection of 9783 Union Cemetery Road and 8871 Mayrow Drive and to approve an expenditure in the amount of $900.00 for said services. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to authorize the Township Administrator to enter into an agreement with United Waste Water for the removal of barrels from the Rozzi property and to approve an expenditure in the amount of $1,905.00 for said services. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to approve a six month supplemental contract by the Loveland Symmes Fire Department with Milford Fire Department for the Camp Dennison area at $500.00 per month effective July 1, 2008. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BECKMAN reported on a recent meeting with representatives from the Hamilton County Sheriff's Office and Sycamore Township regarding the installation of bulk gasoline tank at the Safety Center. Mr. Beckman advised that the insurance cost would be approximately $1,200.00 each year. Based on discussions with Sycamore and Columbia Townships, as well as factoring in all the projected costs and issues, Mr. Beckman stated he could not recommended this bulk gasoline tank.
The Board agreed there was interest in the installation of a bulk gasoline tank at the Safety Center.
MR. BRYANT moved to accept the resignation of Tanner McFall from the Ad Hoc Park Expansion Committee effective immediately. Mr. Beck seconded the motion.
Mr. Bryant advised that Mr. McFall was beneficial to the Committee and thanked him for his contributions to the Township.
The roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION PR-0801
Resolution to Modify the Membership of the
Ad Hoc Symmes Park Expansion Committee
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, created and established an Ad Hoc Symmes Park Expansion Committee on June 5, 2007, pursuant to Resolution PR-0701; and
WHEREAS, the Board of Trustees of Symmes Township wishes to modify the membership of the Ad Hoc Symmes Park Expansion Committee to eleven (11) members appointed by the Board.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Trustees of Symmes Township, Hamilton County, Ohio: that
Section 1. The Ad Hoc Symmes Park Expansion Committee shall be modified from thirteen (13) members to eleven (11) members and a non-voting Township Trustee who shall serve as liaison to the Board of Trustees.
Section 2. All other provisions of Resolution PR-0701 shall remain effective.
Mr. Beck seconded the motion.
MR. BECKMAN advised that two members have resigned from the Committee which leaves only eleven active members. This resolution makes that change.
The roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to authorize the following changes to the 2008 Permament Appropriations:
a. Amend 3-B-2 (Gasoline - Material/Salt) from $39,000.00 to $44,000.00
b. Amend 20-A-8 (Safety Levy - Other) from $60,000.00 to $71,000.00
c. Amend 10-A-10 (Fire - Repairs) from $15,000.00 to $25,000.00
d. Amend 12-A-08B (Park-Rozzi - Other) from $209,000.00 to $217,705.00
e. Amend 6-A-4 (Cemetery Bequest - Capital Outlay) from $500.00 to $6,000.00.
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'absent'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to approve the following:
a. Expenditure in the amount of $772.30 for 2nd Quarter drug restock
b. Expenditure in the amount of $3,101.76 for 2nd Quarter EMS supplies
c. Expenditure in the amount of $4,989.50 for purchase of seventeen (17) sets of EMS turnout gear
d. Expenditure in an amount not to exceed $5,440.00 for sealcoating and marking of parking area at Administration Building
e. Expenditure (Then & Now) in the amount of $41,003.31 for salt usage during 2007-2008 season
f. Expenditure (Then & Now) in the amount of $1,080.00 for 1/2 total cost of caller ID for communication center
g. Expenditure in the amount of $1,350.00 for the purchase of Firehouse Software Web Versions
h. Expenditure in the amount of $10,967.30 for 5% of grant match for portable and mobile radios for the fire department
i. Expenditure in the amount of $1,252.50 for purchase of parking blocks for Blong Memorial park
j. Expenditure in the amount of $670.00 for installation of shields on street lights at Blong Memorial Park
k. Expenditure in an amount not to exceed $8,000.00 for publication and distribution of Township newsletter
l. Expenditure in an amount not to exceed $5,000.00 for the installation of electric service at Meade property
m. Expenditure in an amount not to exceed $20,000.00 for gravel for trails on the Meade property
n. Additional expenditure in the amount of $1,287.07 for testing on Rozzi property
o. Expenditure in the amount of $4,998.00 for re-roofing of Chapel in Union Cemetery
p. Expenditure (Then & Now) in the amount of $864.00 for the purchase of Township flags
q. Expenditure (Then & Now) in the amount of $1,614.00 for the purchase of flags |
Minutes
