MR. BRYANT moved to adopt the following resolution:
RESOLUTION P-0901
Resolution Creating Bonus Pay Policy
for Township Personnel
and Dispensing with the Second Reading
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, adopted a Symmes Township Personnel Policy Manual which established guidelines for Township employees in 1992; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, wishes to update the Personnel policy Manual; and
WHEREAS, the Township Administrator has reviewed the Personnel Policy Manual and has recommended a change in order to create a Bonus Pay Policy for Township personnel; and
WHEREAS, the Township Administrator has recommended the creation of a Bonus Pay Policy for all full-time and part-time regular personnel.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby adopts the newly created Bonus Pay Policy for Township Personnel as outlined in Exhibit "A" effective March 1, 2009.
Section 2. The Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this resolution be read on two separate days, and hereby authorizes the adoption of this resolution upon its first reading.
MR. BECK seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
The Board then presented Carol Sims with an award in appreciation for her 20 years of service with the Township.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0907
Resolution Authorizing the Acceptance
of the Donation of Certain Real Estate
Comprising of Approximately 0.8960 Acres
and Declaring an Emergency
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has received title from Ryland Group, Inc., to real property, located in the City of Loveland and consisting of approximately 0.8960 acres, known as Hamilton County, Ohio Auditor’s Parcel no. 621-25-104; and
WHEREAS, the property transfer to the Symmes Township Board of Trustees was recorded, but without proper Resolution adopted by the Board of Trustees authorizing the acceptance of the conveyance, pursuant to Ohio Revised Code Section 505.10(A); and
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. That the donation of the 0.8960 acre parcel, as more fully described in Exhibit A, attached hereto and incorporated herein by reference, from Ryland Group, Inc., to the City of Mason, Ohio is hereby accepted by the Board of Trustees of Symmes Township.
Section 2. The Fiscal Officer, Administrator and Board of Trustees are hereby authorized to execute such documents as are consistent with the conveyance of property.
Section 3. That this Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and general welfare and shall be effective immediately upon its passage. The reason for said declaration of emergency is the need to correct this matter at the earliest possible date.
MRS. WAGNER seconded the motion.
MR. BECKMAN noted that this is a small portion of property located below Kerr Cemetery which is not usable. Ryland Homes offered this property to the Township earlier and this resolution will accept this donation.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0908
Resolution Authorizing and Directing the Execution
of Five Temporary Rights of Entry and Construction Easement
Agreements and Declaring an Emergency
WHEREAS, Symmes Township has undertaken and completed the development of Blong Park; and
WHEREAS, there were prior arrangements with the five adjacent property owners to the west to maintain and enhance a visual barrier between Blong Park and their properties;
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has authority pursuant to Ohio Revised Code Section 505.10(A) to accept the temporary transfer said property upon unanimous vote of its members; and
WHEREAS, the Board of Trustees of Symmes Township has determined that construction of a fence on private property, but adjacent to the property line on the west side of Blong Park will further the public purpose of enhancing the visual buffer as originally intended.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. The Board of Trustees of Symmes Township is hereby authorized to execute the Temporary Rights of Entry and Construction Easement Agreements attached hereto as Exhibit “A” and incorporated herein by reference.
Section 2. The Board of Trustees hereby accepts the Temporary Rights of Entry and Construction Easement Agreements.
Section 3. The fence is for the public purpose, to-wit: For the purpose of creating a visual screen between Blong Park and the residential property owners adjacent to the west and such purpose is consistent with prior Agreements for the purpose of consolidating the property owners’ parcels to create Blong Park. In accordance with the terms of the Agreements, property owners, not Symmes Township, shall be responsible for all future maintenance of the fence and private property upon completion of the construction of the fence.
Section 4. That this Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and general welfare and shall be effective immediately upon its passage. The reason for said declaration of emergency is the need to execute the Temporary Rights of Entry and Construction Easement Agreements at the earliest possible date.
MR. BECK seconded the motion.
MR. BECKMAN noted that these easements will permit the installation of a fence along the Blong Park property line as promised to the property owners. The abutting property owners will be responsible for the future maintenance and repair of this fence.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to approve an expenditure in an amount not to exceed $10,200.00 for the purchase and installation of said fence. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0909
Resolution Adopting a Reimbursement Policy
for Officers and Employees of Symmes Township
Who Are Denied Coverage or Who Elect Not
to Participate Under a Health Care Plan Procured
by Symmes Township Pursuant to R.C. 505.60
WHEREAS, the Ohio Revised Code §505.60 provides that the board of township trustees of any township may procure and pay all or any part of the cost of insurance policies that may provide benefits for hospitalization, surgical care, major medical care, disability, dental care, eye care, medical care, hearing aids, prescription drugs, or sickness and accident insurance, or a combination of any of the foregoing types of insurance for township officers and employees and may also provide coverage by contracting with a health insuring corporation.
WHEREAS, the Board of Township Trustees of Symmes Township has decided to procure a Township insurance plan for the officers and employees of the Township.
WHEREAS, R.C. §505.60(D) provides that if any township officer or employee is denied coverage under a health care plan procured by the township or if any township officer or employee elects not to participate in the township’s health care plan, the township may reimburse the officer or employee for each out-of-pocket premium attributable to the coverage provided for the officer or employee for insurance benefits that the officer or employee otherwise obtains, but not to exceed an amount equal to the average premium paid by the township for its officers and employees under any health care plan it procures under this section.
WHEREAS, the Board of Township Trustees, Symmes Township believes that the reimbursement regulation is necessary in the best interests of the township and is necessary to preserve the public health, safety, and welfare;
NOW THEREFORE, BE IT RESOLVED, by the Board of Township Trustees, Symmes Township, Hamilton County, Ohio that:
Section 1. General. Symmes Township hereby adopts the powers granted to it pursuant to R.C. 505.60. Pursuant to R.C. §505.60(D), Symmes Township elects to adopt and implement a reimbursement policy. Any officer or employee of Symmes Township who is denied coverage under a health care plan procured by the township or if any township officer or employee elects not to participate in the township’s health care plan, the township shall reimburse the officer or employee for each out-of-pocket premium attributable to the coverage provided for the officer or employee for insurance benefits that the officer or employee otherwise obtains, but not to exceed an amount equal to the average premium paid by the township for its officers and employees under any health care plan or $600.00 per month, whichever is lower.
Section 2. Eligibility. Township officers and full-time employees, and their immediate dependents shall be eligible for reimbursement under this policy. To be reimbursed the officer or employee must present a letter from the agent providing health care insurance showing the amount the individual has paid in health care insurance premiums, a copy of an end-of-year paycheck showing the total amount paid per year, or another form that is acceptable to show both proof of coverage and the amount paid. Subject to the limitations set forth in this Resolution, Employees shall be eligible for reimbursements for out-of-pocket premiums paid on or after January 1, 2009.
Section 3. Miscellaneous. This resolution shall become effective April 8, 2009. This Resolution shall not be construed as limiting any rights or remedies provided by law and available to Symmes Township under the Ohio Revised Code or other Resolutions.
Section 4. Emergency. This Resolution is hereby declared to be an emergency and is necessary for the preservation of the public peace, health, safety and welfare. The reason for said emergency is the necessity to immediately bring this Resolution into compliance and conformity with revised state law.
Section 5. Readings. The Board of Symmes Trustees, Symmes Township, upon majority vote, does hereby dispense with the requirement that this Resolution be read on two separate days and hereby authorizes the adoption of this Resolution upon its first reading. This Resolution is adopted in open meetings in accordance with the law.
MR. BECK seconded the motion.
MR. BRYANT noted that this policy applies to him. Mr. Bryant explained that for the last three years he has declined insurance coverage for the last three years as medical benefits were covered under retirement. There is a new state law which allows Townships to reimburse employees for payments to maintain health care which is approximately $2,500.00 a year for himself. The Board needs to adopt this resolution in order provide for this coverage.
MR. MALLOY stated that this is state law and the resolution will bring the Township into compliance. Mr. Malloy stated that all Board members can vote on this issue as there is no problem with conflict of interest concerns.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'abstain'; Mr. Beck - 'aye'.
MR. BRYANT moved to adopt the following resolution:
RESOLUTION G-0910
Resolution Providing for the Abatement of
Debris from Property
Located at 9237 Solon Drive
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, enacted Resolution G-8707, Resolution Providing for the Abatement, Control, or Removal of Vegetation, Garbage, Refuse, and Other Debris from Land in the Township, on August 18, 1987; and
WHEREAS, a complaint has been received regarding the condition of property located at 9237 Solon Drive (Parcel 620-0170-0107); and
WHEREAS, a visual inspection of said property has revealed that the complaint is valid in that there is excessive debris on the property; and
WHEREAS, Resolution G-8707 provides that the Board of Trustees of Symmes Township, Hamilton County, Ohio, may at its discretion order the abatement vegetation and other debris from land in the Township; and
WHEREAS, Resolution G-8707 provides that should such vegetation and other debris not be abated, the Board of Trustees of Symmes Township, Hamilton County, Ohio, will provide for the abatement and any expenses incurred by the Township in performing such task shall be a lien upon the land if not paid by the property owner.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby invokes Resolution G-8707 against parcel #620-0170-0107 - 9237 Solon Drive.
Section 2. Hereby directs the Township Administrator to notify the property owner, Margaret Sulfsted, to clean the property and abate the nuisance.
Section 3. Hereby directs the Township Fiscal Officer to pay out of the Township general fund for all expenses incurred for the removal of the debris and to bill the property owners for said expenses.
Section 4. Hereby directs the Township Fiscal Officer to enter upon the tax duplicate for said expenses if not paid within fourteen (14) days from date of billing.
MR. BECK seconded the motion.
MR. BECKMAN presented the Board with pictures showing the condition of this property and advised that the property owner has been contacted.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to approve an expenditure in an amount not to exceed $2,500.00 for the clean-up of this nuisance. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to accept the notice of retirement from Jerome Brinkman, Road Foreman, effective August 31, 2009. Mr. Beck seconded the motion.
MR. BECKMAN stated that Mr. Brinkman has done a great job for the Township for the past nineteen years and he will be missed.
The Board agreed that Mr. Brinkman will be missed.
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BECKMAN advised that the following bids were received for the 2009 Re-surfacing Project:
J.K. Meurer $406,298.50
Schumacher Dugan 425,635.47
Adelta Construction 402,263.75
Mt. Pleasant Blacktop 445,338.55
Barrett Paving 445,008.07
Prus Construction 441,266.60
Jurgenson Inc. 416,900.45
Mr. Beckman advised that Staff has reviewed these bids and recommended that Adelta Construction be awarded the bid. Mr. Beckman noted that the in-house cost estimate for this project was $452,803.11.
MR. BRYANT moved to award the 2009 Re-surfacing Project to Adelta Construction and to approve an expenditure in the amount of $402,263.75 for said work. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to authorize the Township Administrator to renew Township's liability insurance with OTARMA. Mrs. Wagner seconded the motion.
MR. BECKMAN advised the Township's insurance cost decreased by approximately by $9,000.00
The roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BRYANT moved to approve Change Order #12 (to be applied against the allowance) in the amount of $1,045.04 for Meade Project for additional cost of inspections by MSD. Mrs. Wagner seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mr. Bryant moved to approve the following:
a. Expenditure in the amount of $6,760.00 for tap in fees for Meade House and park restrooms
b. Expenditure in the amount of $1,291.82 for purchase of two scoop stretchers for M60/M61
c. Expenditure (Then & Now) in the amount of $880.97 for repairs for T-206
d. Expenditure in the amount of $3,501.90 for tree spray programs for the cemeteries, Symmes Park and Safety Center
e. Expenditure in the amount of $2,985.00 for purchase of fifteen (15) 50' sections of hose
f. Expenditure in the amount of $4,300.00 for blacktopping of driveway apron into Meadow at Symmes Park
g. Expenditure in the amount of $3,105.00 for purchase of various small hand tools for T61
h. Expenditure (Then & Now) in the amount of $3,400.00 for installation of underground wire to bridge in Symmes Park
i. Expenditure in the amount of $912.50 for the purchase of plastic fire helmets for public education purposes
j. Expenditure (Then & Now) in the amount of $5,963.21 for publication and distribution of spring newsletter
k. Expenditure (Then & Now) in the amount of $1,075.00 for field inspection by Hamilton County Public Works Department on Meade project
l. Expenditure in an amount not to exceed $25,000.00 for the purchase of 2009 pick-up truck
m. Expenditure in an amount not to exceed $35,000.00 (with trade-in) for the purchase of new utility truck
n. Expenditure in an amount not to exceed $5,000.00 for emergency repairs to fire ladder truck
o. Expenditure (Then & Now) in the amount of $915.00 for annual SCBA testing
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
The meeting adjourned at 8:50 p.m. |
Minutes
