MRS. WAGNER moved to establish Permament Appropriation 12-A-08B in the amount of $100,000.00. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to adopt the following resolution:
RESOLUTION G-0807
Resolution Amending Resolution G-9206
For Driveway Regulations and Pavement and/or
Right-of-way Opening Provisions for Symmes Township
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, adopted Resolution G-9206 on May 19, 1992 pursuant to ORC 5571.16; and
WHEREAS, ORC 5571.16 provides that a board of township trustees, by resolution, may require any person to obtain a permit before installing a driveway culvert or making any excavation in a township highway or right-of-way; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, adopted Resolution G-9206 to establish the Rules and Regulations for Symmes Township governing driveway regulations and pavement and/or right-of-way opening provisions with an effective date of August 1, 1992; and
WHEREAS, these Rules and Regulations provide for a permit fee in the amount of Two Dollars ($2.00) per application; and
WHEREAS, ORC 5571.16 has been amended since the adoption of Resolution G-9206 and now requires a charge of Fifty Dollars ($50.00) for a permit for road excavation; and
WHEREAS, minor changes are required within the Rules and Regulations to denote "Fiscal Officer" and "Road Foreman".
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby amends the Rules and Regulations to reflect a permit fee per application for road excavation to Fifty Dollars ($50.00).
Section 2. Hereby amends the Rules and Regulations to denote the proper classification of "Fiscal Officer" instead of "Clerk".
Section 3. Hereby amended the Rules and Regulations to denote the proper classification of "Road Foreman" instead of "Road Superintendent".
Section 4. The Township Road Foreman, operating under the supervision of the Township Administrator and the Board of Trustees, shall have and shall exercise authority over the administration and enforcement of these Rules and Regulations.
Section 5. This Resolution shall take effect and be in force after the earliest possible allowed by law.
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to adopt the following resolution:
RESOLUTION G-0808
Resolution Authorizing an Agreement
for Professional Services With
The Payne Firm, Inc.
WHEREAS, from time to time the Board of Trustees of Symmes Township obtains or conveys interest in real estate; and
WHEREAS, it is prudent and diligent to evaluate certain real estate to determine whether substances may exist on or under the land or in buildings or structures that may be appropriate for special treatment or attention in the way of handling or disposal; and
WHEREAS, the Payne Firm, Inc. is experienced and competent to provide investigations, analysis, and tests as may be appropriate from time to time with respect to real estate or improvements thereon.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio, hereby authorizes and directs that the Township to enter into an Agreement with the Payne Firm as follows:
Section 1. The Township shall enter into an Agreement with the Payne Firm, Inc. in accordance with the terms and conditions as set forth on Attachment A, for the purpose of investigating, testing, and analyzing certain real estate and improvements thereon as may be designated from time to time by the Township. The Fiscal Officer is hereby authorized and directed to make such payments for services rendered as submitted on invoices from the Payne Firm, Inc. in accordance with the terms set forth on the Agreement. Said payments shall not exceed $13,500.00
Section 2. The Trustees of Symmes Township upon majority vote do hereby dispense with the requirement that this Resolution be read on two separate day, and hereby authorize the adoption of this Resolution upon its first reading and is adopted as an emergency for the reason that it is necessary to undertake investigations concerning real property that the Township is contemplating either purchasing or selling in the near future.
Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to adopt the following resolution:
RESOLUTION G-0809
Resolution Authorizing an Agreement
for Professional Services With
The Payne Firm, Inc.
WHEREAS, from time to time the Board of Trustees of Symmes Township obtains or conveys interest in real estate; and
WHEREAS, it is prudent and diligent to evaluate certain real estate to determine whether substances may exist on or under the land or in buildings or structures that may be appropriate for special treatment or attention in the way of handling or disposal; and
WHEREAS, the Payne Firm, Inc. is experienced and competent to provide investigations, analysis, and tests as may be appropriate from time to time with respect to real estate or improvements thereon.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio, hereby authorizes and directs that the Township to enter into an Agreement with the Payne Firm as follows:
Section 1. The Township shall enter into an Agreement with the Payne Firm, Inc. in accordance with the terms and conditions as set forth on Attachment A, for the purpose of investigating, testing, and analyzing certain real estate and improvements thereon as may be designated from time to time by the Township. The Fiscal Officer is hereby authorized and directed to make such payments for services rendered as submitted on invoices from the Payne Firm, Inc. in accordance with the terms set forth on the Agreement. Said payments shall not exceed $10,200.00
Section 2. The Trustees of Symmes Township upon majority vote do hereby dispense with the requirement that this Resolution be read on two separate day, and hereby authorize the adoption of this Resolution upon its first reading and is adopted as an emergency for the reason that it is necessary to undertake investigations concerning real property that the Township is contemplating either purchasing or selling in the near future.
Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to adopt the following resolution:
RESOLUTION G-0810
Resolution Authorizing Symmes Township Trustees (“Trustees”)
to enter into a Agreement of Mutual Intent With The Cincinnati
Horticultural Society (the “Society”) for the Lease
of Approximately 7 Acres Known as the Meade Property
and Dispensing with the Second Reading
WHEREAS, Symmes Township (Trustees) is the legal owner of the property known as the Meade Property as depicted on Attachment A and located at 11887 Lebanon Road, Symmes Township, Ohio 45140, Auditor’s parcel no. 620-0070-0035 (“Leased Premises”);
WHEREAS, the Trustees is purposing to lease to The Cincinnati Horticultural Society (Society) approximately 6 Acres of the Leased Premises as noted on Attachment A.
WHEREAS, the Society desires to provide a world-class horticultural center that improves the quality of life for the residents of Symmes Township; and
WHEREAS, the Society desires to create a destination location that enhances the reputation of Symmes Township in the region and beyond; and
WHEREAS, the creation of a comprehensive horticultural experience that is a source of visual delight and information will enhance the reputation of Symmes Township and stimulate the interest of Symmes Township residents.
NOW THEREFORE, in consideration of the mutual promises contained herein, the Trustees agrees to enter into a Statement of Mutual Intent Exhibit “B” attached hereto with the Society:
Section 1. The Board of Trustees of Symmes Township hereby in consideration of the mutual promises contained herein, the Trustees agrees to enter into a Statement of Mutual Intent Exhibit “B” attached hereto with the Society:
Section 2. This Resolution shall be adopted as an emergency necessary for the immediate preservation of the public peace, health, safety, or welfare of the community.
Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to adopt the following resolution and to dispense with the second reading:
RESOLUTION G-0811
RESOLUTION AUTHORIZING EXECUTION OF TERMINATION OF RESTRICTIVE
COVENANTS, AMENDMENT TO RESTRICTIVE COVENANTS, AND RIGHT OF FIRST
REFUSAL AND DISPENSING WITH SECOND READING
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, has determined the necessity of selling the Firehouse property known as Parcel no. 620-202-56,
1.15 acres on the east side of Chapelsquare Drive, as it is no longer needed for a public purpose; and
WHEREAS, there were Restrictive Covenants and a Right of First Refusal encumbering the Property;
WHEREAS, a Termination of Restrictive Covenants, Amendment to Restrictive Covenants, and Right of First Refusal agreement has been executed by New York Life Insurance Company;
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. That the Board of Trustees of Symmes Township hereby enters into a Termination of Restrictive Covenants, Amendment to Restrictive Covenants, and Right of First Refusal substantially in the form set forth on Attachment “A” hereto.
Section 2. That the Board of Trustees of Symmes Township hereby authorize and direct the Township Administrator to execute the Termination of Restrictive Covenants, Amendment to Restrictive Covenants, and Right of First Refusal on behalf of the Board of Trustees.
Section 3. That the Board of Trustees of Symmes Township upon majority vote does hereby dispense with the requirement that this Resolution be read on two separate days and hereby authorize the adoption of this Resolution upon its first reading.
Section 4. This Resolution shall take effect and be enforced from and after the earliest period allowed by law..
Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MRS. WAGNER moved to adopt the following resolution:
RESOLUTION P-0801
Resolution Amending Education/Training Policy
for Township Employees
and Dispensing with the Second Reading
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, adopted a Symmes Township Personnel Policy which established guidelines for Township employees in 1992; and
WHEREAS, the Board of Trustees of Symmes Township, Hamilton County, Ohio, wishes to update the Personnel Policy; and
WHEREAS, the Township Administrator has reviewed the Personnel Policy and has recommended changes in order to clarify the current Education/Training Policy for Township employees; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Symmes Township, Hamilton County, Ohio:
Section 1. Hereby adopts the revised Education/Training Policy for Township Employees as outlined in Exhibit "A" effective February 6, 2008.
Section 2. The Board of Trustees of Symmes Township upon majority vote do hereby dispense with the requirement that this Resolution be read on two separate days, and hereby authorize the adoption of this Resolution upon its first reading.
Mr. Beck seconded the motion.
MR. BECKMAN advised he had discussed this policy with Mr. Borchers in Columbus and had a recommendation regarding the proposed changes contained in this resolution.
MR. BORCHERS noted that it was the original intent of the Board to help the employees with educational expenses and it was not linked with having to be work related. The proposed policy reflects that a certain grade has to be achieved in order to receive a certain percentage of expenses. Mr. Borchers stated that he felt it was acceptable just to reflect that a passing grade be achieved.
MR. BRYANT stated he was in agreement with these comments and that a passing grade should just be required.
MR. BORCHERS stated the Board felt this was more of a fringe benefit and should be up to the employee as to what courses would be taken. If was not the intention of the Board to have an employee go full time and that perhaps a cap should be placed on the amount of reimbursement.
MR. BECKMAN questioned if the Board desired this policy to reflect the original intent, but contain a cap on the amount of tuition to be reimbursed. This would reflect Mr. Borchers' comments. Mr. Beckman stated he would recommend that a passing grade of "C" be included in the wording.
MR. BORCHERS stated he felt it was important for the employee to pass the course without including the added pressure of having to reach a certain grade level.
MR. BECK stated he agreed with not having a passing grade, but there should be some language to reflect that there should have some relationship with the employee's job.
MR. BORCHERS advised this policy is more than just for college courses and are not related to a specific degree.
MR. BRYANT moved to table Resolution P-0801 to the next meeting. Mr. Beck second the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BORCHERS noted that any requests received until that time will be under the old policy.
MR. BECKMAN advised he would make the changes as discussed by the Board and have a revised resolution for the next meeting.
Mrs. Wagner moved to establish bid opening date of March 14, 2008 at 3:00 p.m. for 2008 Resurfacing Project. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BECKMAN advised the Board that the Township received two RFQs for the Meade property improvements. These proposals were reviewed with Mr. Borchers and the recommended ranking is Kleingers & Associates for first choice and D&K Assoc.
MR. BRYANT questioned the location of the proposed parking lot.
MR. BECKMAN advised the parking will be located on the property which was purchased next to the Meade House. The actual design has not been developed.
MR. BRYANT questioned if it would be possible to hide this parking lot. Mr. Bryant suggested that this parking lot be located away from Lebanon Road in order to provide some greenspace.
MR. BECKMAN advised it was his intent to place a berm between the lot and the houses to the south. The parking lot would be moved back and still keep the two large trees. Mr. Beckman stated he intended to have a representative from the Cincinnati Horticultural Society and the Symmes Historical Society to meet with the Township and the architect in order to provide input on this project.
MR. BECK moved to accept the recommended ranking as presented and to direct the Township Administrator to enter into negotiation a contract with Kleingers & Associates for the Meade property improvements. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to authorize the Township Administator to enter into contracts with Weed Man for the 2008 Fertilizer program for parks, cemeteries, Administration Building and Safety Center and to approve an expenditure in the amount of $18,261.40 for said services. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to authorize the Township Administrator to enter into an agreement with Tri-County Tree & Turf for the tree spray programs for the cemeteries, Symmes Park and Safety Center and to approve an expenditure in the amount of $3,501.90. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
MR. BECKMAN noted that the Board has always authorized a payment of $25.00 to committee members for each meeting. This was for reimbursement of expenses and the IRS, in general, is looking at different issues. Mr. Beckman questioned if the Board wished to continue to policy.
MR. BRYANT suggested that this issue be discussed with each committee before making a decision. Mr. Bryant questioned if this had to be acted upon tonight or if it could be tabled to a future meeting.
MR. BORCHERS explained that the committees have not received any reimbursements in 2008 and stated this would allow for the discontinuance of this policy before any payments are made.
MRS. WAGNER moved to discontinue the policy for reimbursement to committee members effective January 1, 2008. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to approve:
a. Expenditure (Then & Now) in the amount of $2,772.00 for replacement of fuel tank for E15
b. Expenditure in the amount of $1,808.00 for 2008 membership in the Hamilton County Planning Partnership
c. Expenditure in the amount of $1,171.60 for 1st Quarter drug re-stock
d. Expenditure in the amount of $2,380.00 for 1st Quarter ambulance re-stock
e. Expenditure in the amount of $1,789.00 for the purchase of AED unit for Safety Center
f. Expenditure in an amount not to exceed $2,704.00 for 2008 mowing of Administration Grounds
g. Expenditure in an amount not to exceed $26,364.00 for 2008 mowing of Township cemeteries
h. Expenditure in an amount not to exceed $33,384.00 for 2008 mowing of Township park areas
i. Expenditure (Then & Now) in the amount of $25.00 for freight on thermal imaging camera parts
j. Expenditure (Then & Now) in the amount of $971.00 for HVAC repairs at the Safety Center
k. Expenditure in an amount not to exceed $14,000.00 for the purchase of two mowers (includes trade-ins) for parks
l. Expenditure in an amount not to exceed $1,000.00 for the tinting of windows at the Service Building
m. Expenditure in an amount not to exceed $925.00 for the purchase of paper supplies for Safety Center
n. Expenditure in an amount not to exceed $9,000.00 for materials for improvements to records retention room
Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to authorize Luanne Felter to attend Dreamweaver - Intermediate class on April 1-2, 2008 at Great Oaks. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to approve tuition reimbursement in the amount of $185.00 for Jana Grant for Home Improvement - Level I class at Live Oaks. Mr. Beck seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
Mrs. Wagner moved to approve tuition reimbursement in the amount of $149.00 for Bill Pitman for Computers for Beginners class at Live Oaks. Mr. Bryant seconded the motion and the roll call vote was as follows: Mrs. Wagner - 'aye'; Mr. Bryant - 'aye'; Mr. Beck - 'aye'.
The Board had no objection to the liquor license transfer from Blazing Wings Inc., dba Buffalo Wild Wings Grill & Bar, 11381 Montgomery Road (45249) to Blazing Wings, Inc., dba Buffalo Wild Wings Grill & Bar, 11363 Montgomery Road (45249).
The meeting adjourned at 9:11 p.m. |
Minutes
